Parties
Identify employer legal entity and employee full legal name, including entity type for businesses to ensure enforceability and correct tax treatment.
A complete Employee Agreement reduces ambiguity about pay, responsibilities, intellectual property, and termination, supports consistent HR processes, and helps protect legal rights for both parties while documenting mutual expectations and consideration.
Employers, HR professionals, hiring managers, in-house counsel, and external attorneys commonly prepare or approve employee agreements before presenting them to candidates and employees.
Identify employer legal entity and employee full legal name, including entity type for businesses to ensure enforceability and correct tax treatment.
State whether employment is at-will or for a fixed term and include effective date and any renewal or review periods.
Describe salary, wage rate, bonuses, equity, benefits, pay frequency, and any conditions for variable pay or commissions.
Summarize position, reporting structure, essential duties, and expectations for hours or remote/hybrid work arrangements.
Include nondisclosure language, IP assignment, and data-handling expectations, noting any HIPAA or FERPA constraints for specific roles.
Specify notice requirements, severance (if any), cause definitions, post-termination obligations, and dispute-resolution procedures.
| Field | Configuration |
|---|---|
| Signature Block | Require signer name, date, and email for attribution |
| Initials | Place initials on key pages and make them required |
| Sequential Routing | Route to HR then hiring manager, then employee in order |
| Authentication | Use email link or SMS code per signer risk level |
Choose a platform that supports required authentication, audit trails, and your preferred file formats (PDF, DOCX).
Keep for 3 years after hire or 1 year after termination, whichever is later
Provide taxpayer identification information upon payer request to avoid backup withholding
Maintain payroll and time records for at least 3 years (FLSA)
Retain relevant privacy authorizations for six years
Provide copies quickly when regulatory or legal requests require production
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
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