Employee Audit Job Description

EMPLOYEE AUDIT JOB DESCRIPTION

Personal Information

Position Information

Employee Name:

Reports To:

Employment Type: Full-time Part-time Contract

FLSA Status: Exempt Non-exempt

Position Summary

The Employee Audit role is responsible for planning and conducting audits of employee records, payroll, benefits administration, and compliance with internal policies and applicable laws. The incumbent reviews personnel files, identifies discrepancies, recommends corrective action, and supports remediation efforts to ensure accuracy, integrity, and regulatory compliance.

Essential Functions and Key Responsibilities

The following duties are essential to the position. Management may assign additional duties as required.

1. Plan, perform and document audits of employee personnel files, payroll records, timekeeping, benefits enrollment, and related HR systems to verify accuracy and compliance.
2. Identify exceptions, control weaknesses, and systemic errors; prepare written findings and make recommendations for corrective action and process improvement.
3. Coordinate with HR operations, payroll, benefits vendors, and legal counsel to implement corrective actions and verify remediation.
4. Maintain secure access to sensitive personnel data and ensure audit procedures comply with privacy and confidentiality obligations.
5. Prepare and present audit reports to HR leadership and other stakeholders; assist with monitoring corrective action plans and timelines.
6. Develop and maintain audit programs, checklists, and standard operating procedures specific to employee records and payroll audits.

Qualifications

Minimum qualifications required to perform this job successfully.

Preferred Certifications: CPA CIA CFE Other:

Working Conditions and Physical Requirements

Typical work is performed in an office environment. This role may require periodic travel to remote sites and occasional overtime to meet audit deadlines.

Physical Requirements: Sedentary work Light lifting up to 25 lbs Extended periods of computer work

Employment History (Provide at least two)

Education

References (Provide three professional references)

Legal Disclosures and Policies

At-Will Employment: Employment with the organization is at will. This means either the employee or the organization may terminate the employment relationship at any time, with or without cause or notice, except where prohibited by law. Nothing in this job description alters the at-will employment relationship.

Equal Opportunity Employer: The organization provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law. Reasonable accommodations are available where required by law.

Confidentiality and Data Protection: The employee will have access to confidential personnel and payroll information. The employee must maintain confidentiality consistent with organizational policies and applicable privacy laws. Unauthorized disclosure of confidential information is prohibited and may result in disciplinary action, up to and including termination.

Audit Authority: The Employee Audit role is granted access to personnel records, payroll systems, and related documentation solely for audit, compliance, and remediation activities. Access must be used only for legitimate business purposes and in accordance with internal access controls and data protection protocols.

Background and Reference Authorization

By initialing and signing below, I authorize the organization to verify information provided, to contact my previous employers and references, and to conduct background, employment verification, and reference checks as required for the position. I understand that employment is contingent upon satisfactory completion of all required checks.

Consent to background checks: I consent

Applicant Certification

I certify that the information contained in this form and any attachments is true, complete, and accurate to the best of my knowledge. I understand that any false statements, omissions, or misrepresentations may result in denial of employment or disciplinary action, up to and including termination. I agree to comply with all organizational policies and procedures relevant to this position.

Authorization to release information: I authorize release of employment information from prior employers for purposes of verification.

Acknowledgment of Receipt

I acknowledge that I have received, read, and understand the Employee Audit Job Description. I understand that this document describes the general purpose and essential functions of the position, and does not constitute a contract of employment or an exhaustive list of duties.

Acknowledgement: I acknowledge receipt

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