Identity Data
Confirmed name, DOB, and identifiers used to match public records and reduce false positives.
A clear, documented background report reduces hiring risk, supports regulatory compliance, and creates an auditable record for hiring decisions. Accurate reports help verify credentials and protect workplace safety.
Assign clear roles for ordering, approving, and storing reports to maintain chain-of-custody and compliance with FCRA and applicable state rules.
Confirmed name, DOB, and identifiers used to match public records and reduce false positives.
Search results by jurisdiction with case numbers, disposition, and dates where available.
Confirmed employer names, titles, dates of employment, and rehire eligibility notes.
Degree, dates, and institution verification as supplied by registrar or credential services.
Motor vehicle record checks include suspensions, violations, and license status when relevant.
Source names, search dates, record confidence, and vendor audit trail for chain-of-custody.
| Field | Configuration |
|---|---|
| Consent Required | Enabled |
| SSN Handling | Encrypted entry field |
| Result Routing | Role-based email + document storage |
| Audit Trail | Automatic timestamps and IP logging |
Use platforms that maintain tamper-evident records and retain audit metadata to meet ESIGN and UETA standards.
24–72 hours typical for national checks
Provide before final decision
Allow reasonable time for candidate response
Keep consent and notices per policy
Annually or role-specific intervals
Candidate completes consent and required fields.
Background vendor performs searches and compiles matches.
HR reviews results and assesses discrepancies.
Pre-adverse notice and final adverse letter if needed.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Trial varies | Trial varies | Trial varies | Trial varies |
| Bulk Send | Yes | Yes | Yes | Yes | Limited |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A growing staffing firm standardized electronic consent and vendor ordering.
A healthcare provider added license checks and HIPAA controls to screening.
Typically signs off on ordering policies, approves vendor selection, and ensures that consent language and retention policies meet FCRA and company standards.
Reviews results for role suitability, documents any hiring decisions based on findings, and coordinates adverse-action communications when required.