Employee Board Handbook

EMPLOYEE BOARD HANDBOOK

Personal Information

Employee Name:

Position Information

Anticipated Start Date:

Full-time    Part-time    Temporary    Board Member

Employment History

Dates Employed: From to

Dates Employed: From to

Education

Graduation Date:

References

Board Governance and Fiduciary Responsibilities

Board members and employees charged with governance must adhere to the duties of care, loyalty, and obedience. Each person must act in the organization’s best interest, disclose any actual or potential conflicts of interest in writing to the Board Chair and recuse from decisions in which a conflict exists. Failure to disclose a material conflict may result in disciplinary action, up to and including removal from a board position or termination of employment.

Conflicts of Interest Disclosed:

I acknowledge receipt of the conflict of interest policy and agree to comply with disclosure and recusal obligations.

Confidentiality, Records, and Document Retention

Employees and board members will have access to confidential information including financial records, personnel files, donor information, and privileged communications. Such information must not be disclosed except as required by law or authorized by the Board. Confidential obligations survive termination of service or employment. Any unauthorized retention, copying, or dissemination of confidential materials is prohibited and may result in legal action.

I understand and will comply with the confidentiality and records retention requirements described above.

Workplace Policies and Legal Notices

Equal Opportunity Statement: The organization is committed to equal employment opportunity and prohibits discrimination or harassment based on protected characteristics. All employment decisions are made without regard to such characteristics and consistent with applicable law.

At-Will Employment: Unless otherwise provided in a separate written agreement signed by an authorized officer, employment with the organization is at-will. Either the employee or the organization may terminate the employment relationship at any time, for any lawful reason, with or without cause or notice.

I have read and understand the Equal Opportunity Statement.
I acknowledge that I understand the at-will nature of employment where applicable.

Harassment, Ethics, and Whistleblower Protection

The organization prohibits harassment of any kind. Reports of harassment, fraud, financial misconduct, or other improper activity will be investigated promptly and in a manner that protects confidentiality to the extent practicable. Retaliation against any individual who reports concerns in good faith is prohibited and will result in corrective action.

I have read and will comply with the harassment and whistleblower protections set forth in this handbook.

Background Checks and Authorization

As a condition of employment or board service, the organization may obtain background checks, reference checks, and verify employment history and education. Information gathered will be used for eligibility and risk assessment consistent with applicable law.

I authorize the organization to conduct background and reference checks and to verify the information provided in this form. I understand that falsification or omission of material facts may result in denial of appointment, revocation of appointment, or termination.

Amendments and Policy Changes

The Board reserves the right to modify, revoke, suspend, terminate, or change any or all policies, procedures, and benefits described in this handbook at its sole discretion. Notice of material changes will be provided to employees and board members in writing.

Applicant / Employee Certification and Authorization

I certify that the information provided on this form and any attachments is true, complete, and correct to the best of my knowledge. I understand that providing false information or omitting material facts may result in denial of appointment, dismissal, or other disciplinary action. By signing below I authorize the organization to contact my references and previous employers, perform background and credential checks, and to retain records as required by policy.

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