Parties
Identify the legal employer entity, the worker (name and type: employee/contractor), and the centre/location where services are provided.
A written Employee Centre Based Agreement clarifies responsibilities, reduces disputes, and documents key compliance points such as wages, hours, and on-site safety. It supports auditability, helps manage liability at the worksite, and preserves evidence of terms and acknowledgements required by federal and state laws.
Signers usually include an authorized employer representative, the assigned employee or contractor, and any required witnesses or notary depending on state or industry rules.
HR Manager — Authorized to bind the employer for routine hiring and placement agreements; typically signs on behalf of the corporate entity and retains the executed original for personnel files and audits.
Centre Director — Operationally accountable for site-specific conditions and compliance; signs to acknowledge site rules, safety protocols, and supervisor delegation as required by the agreement.
Identify the legal employer entity, the worker (name and type: employee/contractor), and the centre/location where services are provided.
Describe duties, tasks, work schedule, reporting lines, and any site-specific expectations or certifications required.
Detail pay rate, overtime rules, expense reimbursements, invoicing (for contractors), and payroll withholding responsibilities.
State required training, PPE, incident reporting, and site-specific emergency procedures.
Note any personal data access, HIPAA or FERPA obligations, and required confidentiality or data-handling protocols.
Specify effective date, contract term (fixed or at-will), notice requirements, and post-termination obligations like return of property.
| Field | Configuration |
|---|---|
| Worker Details | Auto-populate from HRIS |
| Site Attachments | Attach site handbook and safety checklist |
| Approval Order | HR → Centre Director → Worker |
| Notifications | Email or SMS reminders for pending signatures |
Ensure the selected system can produce a tamper-evident signed PDF and capture timestamps, IP addresses, and signer attribution for legal defensibility.
Date the agreement takes legal effect
Enrollment windows typically within 30–60 days
Complete before start when mandated
Allow one full pay cycle for processing
Follow applicable federal and state rules
Candidate receives offer and draft agreement
Background, credentials, and site onboarding
All parties sign and any required witness occurs
Store executed agreement in retention system
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies | Varies | Varies |
Tim Martin, Founder, processes and executes documents online with full compliance
John Butler, Founder, integrated online signing with clinical workflows