Employment Term
Specify whether employment is at-will or for a fixed term, include start date and any probationary period, and note how renewals or extensions are handled.
A concise Employee CNA Agreement protects patients and employers by documenting duties, pay and HIPAA responsibilities, reducing disputes and supporting regulatory compliance while making onboarding and staffing decisions more efficient.
The Employee CNA Agreement is used by organizations that employ CNAs and by CNAs themselves during hiring or transfer.
Use this agreement to create consistent employment records, support licensing checks, and document consent to privacy and workplace policies.
Specify whether employment is at-will or for a fixed term, include start date and any probationary period, and note how renewals or extensions are handled.
List primary clinical and nonclinical tasks, supervision structure, expected certifications, mandatory training and limits on duties outside CNA scope of practice.
Describe hourly rate or salary, overtime rules, pay frequency, shift differentials, on-call pay and any benefits or reimbursement policies.
State standard work hours, shift rotations, call requirements, required notice for time-off requests and procedures for shift swaps or coverage.
Include patient privacy obligations, authorized access limits, breach reporting steps and any required HIPAA training or attestation language.
Describe cause for immediate termination, progressive discipline steps, notice requirements and post-termination obligations such as return of property.
| Field | Configuration |
|---|---|
| Document Template | Lock core clauses; allow certain editable fields for HR only |
| Signer Order | Employer signs after employee to confirm terms |
| Authentication | Use email plus SMS or ID check for higher assurance |
| Notifications | Send reminders at 24 and 72 hours to pending signers |
Choose a platform that supports required file formats, secure authentication and compliant retention.
Ensure the selected system provides an audit trail, encrypted storage and methods for exporting signed records for payroll and licensing audits.
Provide W-2 to employee by Jan 31 each year
Retain I-9 for 3 years after hire or 1 year after termination (8 CFR §274a.2)
Collect a W-9 from contractors upon request; no fixed IRS submission deadline
Retain HIPAA-related records for 6 years (45 CFR §164.530(j))
Recheck or document updates per state or employer schedule
Sign employment agreement and collect initial documents
Complete background, license and health screenings
Finish orientation and mandatory safety training
Activate payroll and issue facility access
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |