Employee Computer Use Policy

EMPLOYEE COMPUTER USE POLICY

Personal Information

Position Information

Employment History (Most Recent)

Dates Employed: From To

Employment History (Previous)

Dates Employed: From To

Education

References (Professional)

Purpose and Scope

This Employee Computer Use Policy sets forth the requirements and limitations for use of the organization's computer systems, network resources, software, electronic mail, cloud services, removable media, and other information technology assets (collectively "IT Resources"). This policy applies to all employees, contractors, and authorized third parties while using IT Resources under the organization's control.

Authorized Use

IT Resources are provided to support legitimate business activities. Authorized use includes performance of job duties, assigned projects, mandatory training, and limited incidental personal use that does not interfere with work responsibilities or violate this policy. All use must be consistent with applicable law and the organization's confidentiality obligations.

Acceptable and Prohibited Use

Acceptable use includes business-related communications, authorized collaboration, and secure access to company data. Prohibited uses include, but are not limited to: unauthorized distribution of confidential information; installation or use of unlicensed or unapproved software; accessing, creating, or distributing obscene, harassing, defamatory, discriminatory, or otherwise illegal material; using IT Resources for personal commercial ventures; and attempting to circumvent security controls or monitoring.

Passwords and Account Security

Employees must maintain strong, unique passwords for all accounts. Passwords must not be shared or stored in plain text. Use of multi-factor authentication is required where available. If an employee suspects their credentials are compromised, they must change passwords immediately and notify IT security.

Software Installation and Licensing

Only IT-authorized personnel may install or configure software on company-owned systems. Employees must not install or run software that is not properly licensed or that has not been approved by IT. All software installations are subject to audit for license compliance and security.

Mobile Devices and Remote Access

Devices that connect to the corporate network or store corporate data must comply with security requirements established by IT, including encryption, remote wipe capability, and approved access methods. Remote access to internal systems requires the use of approved VPN or remote desktop solutions and appropriate authentication.

Monitoring, Privacy, and Inspection

The organization reserves the right to monitor, access, intercept, and disclose any communications or data created, transmitted, or stored on IT Resources, with or without notice, to the extent permitted by law. Users should have no expectation of privacy in data stored or transmitted on company systems. IT may perform periodic audits and inspections to ensure compliance.

Data Protection and Confidentiality

Employees must protect confidential and proprietary information consistent with applicable policies. Sensitive data must be stored only on approved systems and encrypted when required. Transmission of confidential data to unauthorized recipients is prohibited. Any suspected loss or unauthorized disclosure of confidential information must be reported immediately.

Reporting Security Incidents

All security incidents, including malware infections, lost or stolen devices, suspected account compromise, or unauthorized access, must be reported to IT or security management without delay. Prompt reporting is required to contain incidents and mitigate harm to the organization.

Disciplinary Action

Violation of this policy may result in disciplinary action up to and including termination of employment, reimbursement of damages, and civil or criminal prosecution where applicable. The organization will apply disciplinary measures proportionately and in accordance with established employment policies.

Acceptable Personal Use

Limited personal use of IT Resources is allowed provided it does not interfere with work duties, consume significant resources, or violate law or policy. Prohibited personal uses include commercial activity, political campaigning, or accessing inappropriate content.

Personal use permitted: Allow limited personal use in accordance with policy

Authorization to Contact and Background Review

By signing below, the employee authorizes the organization to contact previous employers and professional references provided in this form to verify employment history and qualifications. The employee also authorizes the organization to obtain background checks, including criminal, credit, and education verification, where permitted by law.

I authorize contact and background checks: Yes

Applicant Certification and Acknowledgment

I certify that all information provided in this form is true and complete to the best of my knowledge. I acknowledge that I have read, understand, and agree to comply with the Employee Computer Use Policy. I understand that failure to comply may result in disciplinary action up to and including termination, and that the organization may access and review any data or communications on company systems.

Employee initials acknowledging receipt and understanding:

Employee Representations

By signing below, I represent that I have read this policy in full, understand the obligations imposed on me, and will comply with all requirements. I understand that this policy may be amended and that it is my responsibility to remain informed of any changes. I further acknowledge the organization's rights to monitor and inspect IT Resources in accordance with the policy.

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