Employee Credit Card Acknowledgment

EMPLOYEE CREDIT CARD ACKNOWLEDGMENT

Company Name:    Employee Name:

Employee ID:    Department:    Reporting Manager:

Cardholder Name (as printed on card):    Card Last Four Digits:

Card Issued Date:    Credit Limit: $    Finance Contact:

Terms of Card Use

The corporate credit card is issued to the employee named above for the purpose of conducting legitimate Company business. Employee must use the card only for business-related expenses that are ordinary, necessary, and directly related to Company operations. Personal charges are strictly prohibited unless pre-authorized in writing by the Finance Director.

Employee is required to obtain and retain original receipts for all transactions, submit expense reports in accordance with Company policy, and reconcile card statements within the timeframe prescribed by Finance. Failure to submit required documentation may result in reversal of charges to the employee, payroll deductions as permitted by applicable law, and disciplinary action up to termination.

Permitted and Prohibited Uses

Permitted uses include travel, client entertainment, procurement of approved supplies, and other pre-approved business expenditures. Prohibited uses include, but are not limited to, personal purchases, cash advances for non-business purposes, purchases outside of approved vendor lists when an approved vendor is available, and splitting transactions to circumvent card limits or approval processes.

Cardholder Responsibilities

Employee agrees to safeguard the card and account information, keep the card in a secure location, and not permit use by anyone other than the authorized cardholder. In the event of loss, theft, or suspected unauthorized use, the employee must notify the issuing bank and the Finance department immediately and provide written confirmation of notification within 24 hours.

The employee must obtain pre-approval for single transactions exceeding approved thresholds and must follow expense category rules established by Finance. The Company may revoke card privileges at any time for cause or operational reasons.

Expense Reconciliation and Repayment

Employee must submit expense reports and original receipts within the period required by Finance. Personal or unauthorized charges must be repaid to the Company within 30 days of notification. If repayment is not made within such period, the Company may recover amounts by payroll deduction or other lawful means, to the extent permitted by law, and may pursue other remedies, including legal action.

Return of Card and Termination

Upon termination of employment, transfer of role, or upon request by the Company, the employee must return the corporate card immediately and complete final reconciliation of outstanding expenses. The Company reserves the right to cancel the card or restrict card usage at any time.

Audit, Reporting and Discipline

The Company may audit, review, and monitor card transactions, receipts, and related documentation. Intentional misuse or repeated failure to comply with policy will result in disciplinary measures, which may include revocation of card privileges, repayment requirements, disciplinary action up to termination, and possible criminal prosecution where warranted.

Acknowledgments

By checking the boxes below and signing this Acknowledgment, employee certifies understanding of and agreement to the terms above and authorizes actions described herein.

I acknowledge receipt of the Company credit card and accept responsibility for its use in accordance with Company policy.

I understand that I am personally responsible for repayment of any personal or unauthorized charges and that the Company may seek recovery by lawful means.

I agree to report lost or stolen cards immediately to the issuing bank and to the Company Finance department.

Personal Information

Position Information

Employment History (Most Recent)

Start Date:    End Date:

Employment History (Previous)

Start Date:    End Date:

Education

References (Professional)

Legal Disclosures

At-Will Employment: Employee acknowledges that nothing in this acknowledgment modifies the at-will nature of employment, if applicable, and that employment may be terminated by either the Company or the employee at any time, with or without cause or notice, unless otherwise specified in a separate written agreement.

Equal Opportunity: The Company is an equal opportunity employer. Decisions regarding issuance, revocation, or discipline related to corporate card privileges will be made in a nondiscriminatory manner consistent with Company policy and applicable law.

Applicant Certification and Authorizations

I certify that all information provided on this form is true and complete to the best of my knowledge. I acknowledge receipt of the corporate credit card and accept the responsibilities set forth in this acknowledgment. I authorize the Company to verify any information provided herein and to contact prior employers or references for purposes of validation.

I authorize the Company to contact my previous employers and references regarding my employment history.

I authorize the Company to conduct background checks as permitted by law, where applicable and job-related.

I further acknowledge that I have received, read, and understand the Company credit card policy and agree to comply with its requirements. I understand that violation of policy may result in disciplinary action, including revocation of card privileges, repayment obligations, termination of employment, and civil or criminal liability where appropriate.

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