Parties
Names and contact details of the employer and placement agency, including legal entity names and addresses; use exact registered names to avoid ambiguity.
A clear Employee Direct Placement Agreement reduces disputes about fees and candidate ownership, sets expectations for onboarding, and protects confidential information.
The document helps payroll, HR, and legal teams coordinate onboarding, taxation, and any post-placement remedies without relying on informal emails.
Names and contact details of the employer and placement agency, including legal entity names and addresses; use exact registered names to avoid ambiguity.
Specify percentage or flat fee, when it is earned, invoicing schedule, and consequences for late payment or tax treatment of the fee.
Define the time window for candidate exclusivity and what prior introductions or referrals trigger fee liability for the employer.
State any guarantee period, conditions that void the guarantee, and the process for replacement or refund if the placed employee departs.
Agency warranties about candidate qualifications and authority to present candidates; include background-check responsibility and accuracy caveats.
Protect proprietary information exchanged during the search and clarify ownership of candidate-related intellectual property where applicable.
| Field | Configuration |
|---|---|
| Signature Order | Sequential or parallel depending on approval requirements |
| Authentication | Email link with optional SMS code for higher assurance |
| Reminder Schedule | Auto-reminders at 3 and 7 days after send |
| Who Receives Copy | Sender, employer legal, recruiting contact |
Ensure the chosen solution captures a detailed audit trail and supports your retention policy and any required BAAs for healthcare-related placements.
Defines when obligations begin; use MM/DD/YYYY format
State net terms and due date to avoid late-fee disputes
Commonly 30–90 days after start for guarantee obligations
Complete per 8 CFR §274a.2 required deadlines
Follow IRS and HIPAA timing in retention guidance
Agency presents candidate profile and credentials to employer.
Employer issues offer; candidate signs employment agreement.
Candidate begins employment; fee typically becomes due per contract.
Replacement or refund obligations end after specified warranty window.
Client centralized contracts into a digital workflow for hires
Real-estate firm moved placement and contractor agreements online
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |