Employee Driver ID Use Agreement

EMPLOYEE DRIVER ID USE AGREEMENT

This Employee Driver ID Use Agreement (the Agreement) is entered into between Employer Name: and Employee Name: . The parties agree as follows.

Personal Information

Position Information

Start Date:   Salary/Rate:

Employment History (Most Recent)

Title:   From:   To:

Title:   From:   To:

Education

Graduation Date:

References

Legal Disclosures

At-Will Employment: Employee acknowledges that employment with Employer is at-will, unless a written agreement signed by an authorized representative of Employer states otherwise. Nothing in this Agreement limits Employer’s right to terminate employment, revoke driving privileges, or remove access at any time for any lawful reason.

Equal Opportunity: Employer is an equal opportunity employer. Decisions related to assignment of driver responsibilities, issuance of driver identification, and continued driving privileges will be made without regard to protected characteristics as defined by applicable law.

Driver and ID Credentials

Issuing State:   Expiration:

Permitted Use (select all that apply):
Company vehicle operations only
Use of personal vehicle for company business with prior authorization
Transporting passengers permitted with prior authorization

Employee Responsibilities and Restrictions

Employee affirms and agrees to the following: maintain a valid driver's license at all times; promptly notify Employer of any license suspension, revocation, conviction for driving-related offenses, or other events that materially affect the ability to drive; comply with all traffic laws and Employer safety policies; not to use handheld mobile devices while driving company vehicles unless hands-free operation is permissible under local law and Employer policy.

Employee shall report any accident, citation, or material vehicle damage to Employer within 24 hours and cooperate in any investigation. Failure to report or comply with reporting procedures may result in discipline up to and including revocation of driving privileges or termination.

Telematics, Data and Privacy

Employee acknowledges that vehicles and Driver ID badges may contain telematics, GPS, and video systems. Employee consents to collection and processing of vehicle operation data and location information for safety, compliance, loss prevention, and operational purposes. Such data may be accessed by Employer for legitimate business purposes and retained according to Employer policy.

Background Checks and Driving Record

Employee authorizes Employer to obtain motor vehicle records, driving history, and to conduct background checks necessary to evaluate continued eligibility to hold driving privileges. Employee further authorizes previous employers and other entities to release driving and employment records to Employer.

Consent to obtain records: I consent to Employer obtaining my motor vehicle records and driving history.

Consent to background check: I consent to Employer conducting background checks and contacting prior employers for purposes related to driving privileges and employment.

Insurance, Liability and Indemnity

Employee understands that Employer’s insurance policies may provide coverage for authorized business use of vehicles. Employee agrees to abide by insurance conditions, and to cooperate in claims handling. To the fullest extent permitted by law, Employee agrees to indemnify Employer for losses resulting from willful misconduct or gross negligence in the operation of a vehicle.

Return and Revocation

Driver ID badges, keys, and any access credentials remain Employer property. Employee shall return all such items upon request or upon termination of employment. Employer may suspend or revoke driving privileges and access to Driver ID at any time for safety, compliance, investigatory needs, or other legitimate business reasons.

Applicant Certification and Authorization

I certify that all information provided in this Agreement and in any attachments is true and complete to the best of my knowledge. I understand that falsification, omission, or misrepresentation of information related to my ability to operate a vehicle or to my driving record may result in denial or revocation of driving privileges and disciplinary action up to and including termination.

Acknowledgement: I certify that the information provided is true and authorize the disclosures and checks described above.

Additional Employee Statements

Acknowledgement of Policies

Employee acknowledges receipt of, and agrees to comply with, Employer’s vehicle safety policy, drug and alcohol testing policy, and any other policies applicable to operation of company or authorized vehicles.

I acknowledge: I have received and will comply with applicable vehicle and safety policies.

Miscellaneous

Governing law: This Agreement shall be governed by the laws of the state in which the primary place of employment is located, excluding conflict-of-law rules. Any dispute arising under this Agreement shall be resolved in the appropriate state or federal court located within that jurisdiction.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Acknowledgement of Authorization to Contact

I authorize Employer and its agents to contact former employers, references, and public agencies for verification of information related to my employment and driving eligibility. I release such parties from claims arising from providing information in good faith.

Authorization: I authorize Employer to contact prior employers and references as described.

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