Employee Driving Policy

EMPLOYEE DRIVING POLICY

Personal Information

Position and Assignment

Driver License and Insurance

Driver License Number:

Issuing State:    License Class/Endorsements:

License Expiration Date:

Permitted Use and Scope

This policy governs all employee driving conducted as part of employment duties, including use of company vehicles, rental vehicles, and personal vehicles used for company business. Personal use of a company vehicle is permitted only when expressly authorized in writing by the employee's manager.

Safety Requirements and Prohibited Conduct

Employees authorized to drive on company business must comply with the following mandatory rules:

• Seat belts must be worn by the driver and all passengers at all times.
• Use of handheld mobile devices while driving is prohibited; hands-free operation is allowed only when permitted by law and company policy.
• Driving under the influence of alcohol, illegal drugs, or any substance that impairs ability to drive is strictly prohibited.
• Employees must obey all traffic laws, signs, and posted speed limits.
• Reckless driving, racing, or any intentional operation that endangers persons or property is prohibited.

Accident Reporting and Investigation

Employees involved in any collision, moving violation cited while on duty, or other vehicle-related incident must immediately notify local authorities if required, secure medical attention as needed, and report the incident to their manager and Human Resources within 24 hours. Failure to report or providing false information is grounds for disciplinary action up to and including termination.

Vehicle Maintenance and Inspection

Employees operating company vehicles are responsible for conducting pre-trip inspections when required, reporting mechanical concerns promptly, and not operating vehicles that present a known safety hazard. Personal vehicles used for company business must meet state safety and registration requirements.

Background Checks, Motor Vehicle Records, and Testing

As a condition of driving for company business, the employee authorizes the company to obtain motor vehicle records, driving history, and relevant background information from licensing authorities and third parties. The company will review such records at hire, periodically during employment, and following any incident. The company reserves the right to require drug and alcohol testing in accordance with policy and applicable law.

I authorize the company to obtain my motor vehicle record and any other driver-related records necessary to evaluate my eligibility to drive on behalf of the company.
Consent to periodic checks: Yes     Consent to drug/alcohol testing as required: Yes

Insurance, Liability and Indemnification

Employees must maintain required insurance when using personal vehicles for company business. The company will maintain insurance coverage for company vehicles as required by law. The company may require employees to execute reimbursement or indemnification agreements for losses resulting from violation of this policy or uninsured use of a personal vehicle.

Disciplinary Action and Revocation of Driving Privileges

Failure to satisfy the requirements of this policy, a pattern of unsafe driving, or license suspension/revocation may result in temporary or permanent loss of eligibility to drive on company business and may lead to disciplinary action up to and including termination.

Privacy and Records Retention

Driving records and related background check information obtained by the company will be retained in accordance with company record retention policies and applicable law. Information will be treated as confidential and disclosed only to those with a legitimate business need.

Legal Statements

At-Will Employment: Employment with the company is at-will unless expressly set forth in a written agreement signed by an authorized company officer. Nothing in this driving policy alters the at-will nature of employment.

Equal Opportunity: The company provides equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, or other protected characteristics as required by applicable law.

Employee Certification and Acknowledgment

I certify that the information I have provided on this form is true and complete to the best of my knowledge. I understand and agree to comply with the requirements of the Employee Driving Policy. I understand that providing false information, failing to disclose significant driving incidents, or refusal to submit to required testing or record checks may result in disciplinary action, up to and including termination.

Employment History

Most recent employer

Previous employer

Education

Professional References

Reference 1

Reference 2

Reference 3

Authorization to Contact Previous Employers

I authorize the company and its agents to contact my previous employers, listed references, and licensing authorities to obtain and verify information related to my driving history, employment history, and qualifications for driving duties. I release those parties from liability for providing such information in good faith.

Authorization to contact prior employers: Yes

Employee Certification Statement

I certify that all information provided in this form is accurate and complete. I understand the requirements of the Employee Driving Policy and agree to comply with all provisions. I acknowledge that the company may obtain motor vehicle records and may require drug and alcohol testing as a condition of driving on behalf of the company. I understand that noncompliance may result in disciplinary action, including revocation of driving privileges and possible termination of employment.

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