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Employee Employer Pull Notice

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EMPLOYEE EMPLOYER PULL NOTICE ENROLLMENT & CONSENT

Employer Name:

Program Summary

This form documents enrollment of the named employee in the Employer Pull Notice program and provides the employer with ongoing access to the employee's driving record as permitted by applicable motor vehicle record laws. Enrollment covers review of motor vehicle reports (MVR) for employment purposes and notification to the employer of qualifying events such as convictions, license suspensions, revocations, and other changes to the driving record.

Employer Contact

Employee Personal Information

Date of Birth:

Driver Licensing & Position Information

Driver's License Number:    State of Issue:

License Class/Endorsements:    Expiration Date:

Employment Start Date:

Employment History (Most Recent)

Previous Employment (Prior)

Education

Professional References

Acknowledgments, Consent & Certifications

I certify that the information provided on this form is true and complete. I authorize the Employer and its designated agents and service providers to obtain my motor vehicle record and other driving-related information now and at any time during my employment tenure as permitted by law. This authorization includes enrollment in the Employer Pull Notice program and receipt of automatic notifications of reportable driving-record events.

I further authorize previous employers, law enforcement agencies, and licensing authorities to release driving-history information to the Employer or its agents for the purposes of assessing and maintaining driving qualifications. I voluntarily release and hold harmless the Employer, its agents, and any information providers from liability for providing or using such information in good faith for employment-related decisions.

I understand that enrollment in Pull Notice is a condition of my employment for positions requiring driving duties, and that motor-vehicle related convictions, suspensions, or other disqualifying events may affect my eligibility to perform driving assignments and may result in discipline up to and including termination in accordance with Employer policy.

By checking the boxes below I expressly consent to the Employer obtaining initial and periodic motor vehicle reports and receiving notice of any subsequent reportable changes to my driving record.

Employee obligation: I agree to notify the Employer within days of any citation, conviction, license suspension, revocation, or disqualification that affects my ability to drive on behalf of the Employer.

At-Will Employment & Equal Opportunity

Nothing in this enrollment form alters the at-will nature of employment unless expressly provided in a separate written agreement. The Employer is an equal opportunity employer and does not discriminate in hiring or employment on the basis of protected characteristics. Enrollment in Pull Notice is applied uniformly to positions that require driving as a job function.

Background Check Authorization

I authorize the Employer to conduct background checks, including but not limited to criminal history and driving record checks, as necessary to evaluate my suitability for employment and continued qualification for driving duties. I understand a conviction will not automatically disqualify me but will be considered in light of the nature and relevance of the offense.

I certify under penalty of perjury that the foregoing is true and correct. I understand falsification or omission of information may be grounds for refusal to hire or for termination. I authorize the Employer to verify any information provided and to contact prior employers and references for the purpose of evaluating my qualifications and driving history.

Acknowledgment of Receipt

Employee acknowledges receipt of this enrollment and consent form and understands the Employer's right to receive driving-record notifications. Employee retains the right to withdraw consent in writing, subject to any business necessity for continued monitoring where required by the position.

Employee Printed Name:

Signature:

Date:

Enter text✕

What the Employee Employer Pull Notice Is and how it works

An Employee Employer Pull Notice (commonly called an Employer Pull Notice or EPN) is an authorization and monitoring process that lets an employer receive motor vehicle record (MVR) updates, traffic convictions, and license status changes for covered employees. Employers use EPN programs to check driving history routinely, support safety and compliance programs for commercial or fleet drivers, and document ongoing due diligence. The process typically requires employee consent, submission of driver details to a state DMV or third-party vendor, and a defined notification cadence for events such as suspensions or serious violations.

Why an Employer Pull Notice matters for risk and compliance

An EPN centralizes driver-monitoring, reduces manual MVR requests, and helps spot disqualifying events quickly. For employers with CDL or fleet drivers, EPNs support regulatory compliance, lower crash risk through faster intervention, and create an auditable record of monitoring decisions and follow-up actions.

Why an Employer Pull Notice matters for risk and compliance

Which teams typically enroll employees in an Employer Pull Notice

Many organizations run EPN programs when employee driving affects operations, insurance, or regulatory compliance.

  • Fleet managers and safety teams who must monitor driver qualifications and incidents routinely.
  • Human resources for onboarding, ongoing eligibility checks, and disciplinary documentation.
  • Risk managers and insurers who track exposure and adjust policies or training requirements.

Enrollment scope varies by employer size and industry; define eligible driver classes and retention policies before collecting consent.

Essential components of a professional Employer Pull Notice form

A complete EPN form captures authorization, clear identity data, scope and frequency of monitoring, a statement of how information will be used, and the employee's signature with date. It also includes employer contact and data-retention details so both parties understand obligations and privacy safeguards.

Employee Consent

Clear, written consent that authorizes MVR access and ongoing monitoring, with an explanation of scope and duration.

Driver Identity

Full legal name, date of birth, driver's license number, issuing state, and license class to ensure correct DMV matching.

Employer Details

Employer name, business address, contact person, and reason for monitoring (safety, CDL compliance, fleet eligibility).

Monitoring Scope

Frequency (monthly, quarterly), events that trigger alerts (suspension, conviction) and any limits on information accessed.

Data Use

How records will be used, who can see results, and whether information will be provided to insurers or third-party administrators.

Signature Block

Employee signature and date; space for employer representative signature and a statement regarding withdrawal of consent.

Key data elements required on an Employer Pull Notice

Full name: First, middle, last
Date of birth: MM/DD/YYYY
Driver's license: Number and issuing state
License class: CDL A/B or passenger
Employer ID: Legal entity name
Consent date: MM/DD/YYYY

Step-by-step: completing an Employer Pull Notice

Follow these four steps to collect consent and start monitoring drivers through an EPN program.

  • 01
    Gather details: Collect name, DOB, license number, and state.
  • 02
    Explain scope: Describe monitoring frequency and what triggers alerts.
  • 03
    Obtain signature: Get employee signature and date, electronic or wet.
  • 04
    Enroll with DMV: Submit authorization to DMV or vendor for monitoring.

How to configure an online EPN workflow

Set up a digital flow that collects consent, validates data, and routes alerts to the right contacts.

Field Configuration
Identity fields Require exact-match validation rules
Authentication Email OTP or SSO for signer identity
Notification Email/SMS alerts to safety and HR
Retention Automated archiving per retention policy

Digital submission and platform requirements

Choose a platform that supports secure e-signature, integrations, and audit trails for EPN enrollment.

  • Integrations: Salesforce, NetSuite, HRIS
  • File formats: PDF, DOCX supported
  • Auth methods: Email OTP, SMS, KBA

Ensure the chosen vendor offers secure storage, an auditable certificate of completion, and any industry-specific compliance such as a BAA if handling PHI.

Where to send completed Employer Pull Notices

A completed EPN authorization is submitted to the state's DMV or an authorized third-party vendor for enrollment and monitoring.

  • Enroll with DMV: Use state DMV portal or vendor enrollment interface.
  • Provide consent: Attach signed authorization form for employer records.
  • Set monitoring: Choose frequency and event thresholds for alerts.
  • Receive alerts: DMV or vendor sends notifications for reportable events.

Timelines and expected processing for EPN enrollment

Processing times vary by state and vendor; plan for initial verification and ongoing delivery schedules.

Initial enrollment:

Processing can take 3–14 business days depending on DMV workload.

Monitoring cadence:

Reports may be monthly, on-demand, or near-real-time per program.

Notification window:

Expect alerts within 24–72 hours of a DMV-recorded event.

Data correction:

Allow 10–30 days for DMV dispute resolution and record updates.

Consent revocation:

Process changes within employer policy timelines; notify vendor promptly.

Key milestones from enrollment through incident response

Sequential milestones show enrollment, verification, ongoing monitoring, and how to act on alerts.

01

Enrollment Submitted

Employer or vendor submits authorization for the employee to the DMV.

02

Identity Verification

DMV matches driver data and confirms eligibility for monitoring.

03

Ongoing Monitoring

DMV or vendor delivers routine MVR updates per chosen cadence.

04

Incident Response

Employer reviews alerts, applies policy, and documents actions taken.

Common mistakes to avoid when preparing an Employer Pull Notice

  • Incomplete identifiers cause DMV mismatches and delayed enrollment; always include DOB and issuing state.
  • Using nicknames or abbreviations in name fields prevents exact-match with DMV records and rejects.
  • Failing to document consent withdrawal and reenrollments leads to compliance gaps and audit exposure.
  • Not defining monitoring thresholds causes inconsistent responses and unclear disciplinary decisions.

Risks and potential consequences of incorrect or missing EPN documentation

Regulatory Risk: DOT or state sanctions
Insurance Impact: Higher premiums or denial
Liability Exposure: Negligent hiring/retention claims
Data Breach Risk: Privacy or security violations
Invalid Consent: E-sign without proper disclosure
Operational Delay: Inability to place drivers promptly

Real-world EPN scenarios and how employers use them

Two typical use cases show how monitoring programs prevent risk and support operational decisions.

Regional Bus Operator

A mid-sized transit operator enrolls drivers to receive monthly MVR updates.

  • The program flagged a suspended license within 48 hours, enabling rapid reassignment.
  • Documented action reduced compliance risk and provided an auditable timeline used in insurer discussions and internal reviews.

Last-Mile Delivery Fleet

A delivery company automates EPN consent during onboarding and runs monthly checks.

  • Automated alerts showed repeat minor violations for a driver.
  • Manager retrained the driver, improved safety metrics, and preserved service continuity without prolonged manual checks.

Practical tips for accurate and efficient Employer Pull Notice administration

Follow these practices to minimize errors, speed enrollment, and maintain defensible records.

Standardize intake
Use exact-match fields and validation rules for names, DOB, and license number to avoid DMV matching errors and enrollment delays.
Document consent clearly
Provide a clear consent statement, capture signature with date, and store an auditable record to meet ESIGN/UETA requirements.
Define action thresholds
Set written policies for which violations trigger suspension, retraining, or termination to ensure consistent responses.
Secure storage
Limit access to monitoring results, encrypt stored records, and log access for audits and insurance reviews.

How to update or revise an existing Employer Pull Notice authorization

Use a controlled workflow when employees change roles, revoke consent, or require data corrections.

01

Request change:

Employee submits a request to HR
02

Verify identity:

Confirm identity before edits
03

Amend form:

Create a signed amendment
04

Resubmit enrollment:

Send updated authorization to vendor
05

Document audit:

Record reason and approver
06

Notify parties:

Inform insurer and safety team

How an Employer Pull Notice differs from related documents

Compare EPN authorizations with other common authorization forms to choose the correct document for your needs.

Document Primary use eSignature suitable
Employer Pull Notice ongoing dmv monitoring
MVR Release one-time record pull
Background Authorization broader screening consent
Notarized Release may require notarization sometimes

eSignature vendor pricing and capability snapshot for EPN workflows

Basic vendor pricing and capability criteria to consider when selecting a platform for EPN authorizations and ongoing monitoring.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Employer Pull Notices

Answers to common operational, legal, and technical questions employers ask when implementing EPN monitoring.


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