Employee Equipment Usage Agreement

EMPLOYEE EQUIPMENT USAGE AGREEMENT

This Employee Equipment Usage Agreement ("Agreement") is entered into by and between Employer Name: and Employee Name: . Effective Date: .

Personal & Position Information

Equipment Issued (Inventory)

List each item issued to the employee. All items remain the property of the employer unless otherwise stated.

Authorized Use; Prohibitions

The equipment is to be used for legitimate business purposes only. Authorized incidental personal use is limited to situations expressly permitted by employer policy. Employee agrees to the following terms (check all that apply):

I will use equipment only for employer-authorized business activities.

Incidental personal use permitted consistent with employer policy.

I will not use equipment for illegal, harassing, obscene or otherwise prohibited activities.

Security, Software & Data

Employee shall maintain reasonable security measures including password protection, encryption where required, and timely installation of security updates. Installation of software or services that bypass employer security controls is prohibited without prior written authorization from IT.

Employee acknowledges that data created or stored on employer equipment may be subject to employer access and monitoring. Employee consents to employer inspection of device contents at any time for business, security, compliance, or investigative purposes.

Loss, Damage, Theft & Repair

Employee must report loss, theft, or damage to the equipment immediately to Reporting Manager: and to Asset Management as directed. Employee agrees to cooperate with investigations and to provide a written incident statement when requested.

If employer determines that loss or damage resulted from gross negligence, willful misconduct, or unauthorized use, employee may be responsible for repair or replacement costs up to the documented replacement cost of the item(s). Employee authorizes payroll deductions for amounts owed to employer where permitted by law.

Payroll deduction authorization: I authorize payroll deduction for unreimbursed replacement or repair costs to the extent permitted by law.

Return of Equipment; Termination

Employee shall return all equipment, accessories, and data storage devices upon termination of employment, change in job role, or upon employer request. Returned equipment must include all issued accessories and password access, unless otherwise agreed in writing.

Ownership, Licensing & Intellectual Property

All hardware, software licenses, and data provided by employer remain employer property. Employee shall not install personal software on employer-provided devices unless approved. All work product created on employer equipment is the exclusive property of the employer to the extent provided by applicable law and employer policies.

Liability, Indemnification & Limitation

Employer is not liable for indirect, incidental, or consequential damages arising from use of equipment except as required by law. Employee agrees to indemnify and hold employer harmless from claims arising out of employee's unauthorized or unlawful use.

Employment, Background & References

At-will employment: Nothing in this Agreement alters the at-will nature of employment unless a written contract signed by both parties expressly states otherwise.

Equal opportunity: Employer is an equal opportunity employer. Decisions regarding equipment issuance, accommodation, and discipline are applied without unlawful discrimination.

Authorization to contact prior employers and conduct background checks: I authorize the employer to contact prior employers and conduct background checks relevant to my employment and to the evaluation of responsibility for company property.

Employment History (most recent)

Education

Graduation Date:

References (Professional)

Employee Certification & Acknowledgement

I certify that all information in this Agreement is true and complete. I acknowledge receipt of the equipment listed above in the condition indicated and understand my obligations regarding care, security, and return. I have read and understand the terms of this Agreement and employer policies referenced herein. I further acknowledge that failure to comply may result in disciplinary action up to and including termination, and/or financial responsibility for repair or replacement.

I certify that the information provided is true and complete.

I acknowledge receipt and understanding of employer equipment and IT security policies.

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