Employee Event Agreement

EMPLOYEE EVENT AGREEMENT

This Employee Event Agreement (Agreement) is entered into between Employer Name: and Employee Name: . The parties agree to the terms below governing the employee's participation in the event described in Section 2.

1. Personal Information

2. Event Details

Event Date(s):   Event Location:

3. Position & Employment Information

Reporting Manager:   Start Date:

4. Employment History (Most Recent)

5. Education

6. References

7. Participation Terms and Code of Conduct

Employee participation is: Mandatory    Voluntary

Employee agrees to comply with the Employer's policies and all applicable laws while attending the event, including but not limited to safety directives, non-discrimination, harassment prevention, and alcohol/substance rules. Employee acknowledges that violation of workplace policies during the event may result in disciplinary action up to and including termination.

8. Travel, Expenses, and Reimbursement

Travel Required: Yes    No

Estimated Employer Reimbursement Amount:

9. Health, Safety & Special Needs

Employee certifies that they are able to perform duties associated with the event, and will immediately disclose any condition that may affect safety. Employee agrees to follow Employer-provided safety instructions and emergency procedures.

10. Photography, Recording and Publicity

Employee hereby grants Employer the right to photograph, record, and use still or moving images and audio of Employee captured at the event for internal and promotional purposes, subject to Employer's media use policies. Employee may opt out of publicity by notifying Employer in writing prior to the event.

Opt-Out of Publicity: I opt out of photography/recording for publicity

11. Liability, Indemnification & Insurance

To the maximum extent permitted by law, Employee releases Employer from claims arising from participation in the event unless caused by Employer's gross negligence or willful misconduct. Employee agrees to indemnify and hold harmless Employer against third-party claims arising from Employee's actions at the event. Participation does not alter Employee's insurance obligations unless expressly stated in writing.

12. Confidentiality & Intellectual Property

Employee acknowledges that during the event they may receive or observe confidential information. Employee agrees not to disclose confidential information except as required by job duties or law. Any materials, inventions, or deliverables produced in connection with the event that relate to the Employer's business shall be the exclusive property of the Employer, subject to applicable employment agreements.

13. Cancellation & Force Majeure

Employer reserves the right to cancel, postpone, or modify the event for business needs, safety concerns, or force majeure events. If the Employer cancels or materially alters the event, the Employer will provide notice and, where applicable, reimburse pre-approved expenses in accordance with the expense policy.

14. Governing Law; Amendment; Severability

This Agreement shall be governed by the laws of the state or jurisdiction in which the Employer maintains its principal place of business. Any amendment or waiver must be in writing and signed by both parties. If any provision is held unenforceable, the remaining provisions remain in full force and effect.

15. Legal Disclosures

At-Will Employment: Employee acknowledges that, unless otherwise provided in a written employment agreement signed by an authorized representative, employment with the Employer is at-will and may be terminated by either party at any time, with or without cause and with or without notice.

Equal Employment Opportunity: Employer is an equal opportunity employer. Employee will be treated without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law.

16. Applicant Certification & Background Authorization

I certify that all information provided in this Agreement and accompanying submissions is true and complete to the best of my knowledge. I understand that false or misleading information may result in disciplinary action, including revocation of event privileges, corrective action, or termination.

Authorization to Contact: I authorize the Employer to contact my references and prior employers for purposes related to employment, verification of information, and suitability for participation in the event. I further authorize the Employer to obtain background checks, driving record checks, and other pre- or post-event screenings where lawful and job-related.

Background Check Consent: I consent to the Employer conducting background checks as described above.

17. Employee Acknowledgment

By signing below, Employee acknowledges that they have read, understand, and agree to comply with the terms of this Agreement and the Employer's applicable policies. Employee further acknowledges that this Agreement does not alter the terms of employment except as explicitly provided herein.

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