Separation Terms
Clearly state separation date, reason for separation if applicable, final paycheck timing, accrued PTO payout, insurance continuation, and any severance payment schedule to avoid misunderstandings.
Use an Employee Exiting Agreement to document separation terms, limit post-employment disputes, and ensure statutory and contractual obligations are met. It provides certainty about final pay, benefit continuation, intellectual property, and confidentiality, reducing litigation risk and facilitating orderly transitions.
Human resources, legal teams, and managers use the Employee Exiting Agreement to record separation terms and protect organizational interests.
Accurate completion reduces disputes, supports compliance with federal and state laws, and preserves an auditable separation record.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing enforces order; parallel allows concurrent signatures. |
| Authentication | Use email, SMS code, or KBA based on risk level. |
| Template Variables | Map fields to HR systems for auto-population and fewer errors. |
| Retention Policy | Set automatic archival and retention per company policy and law. |
Ensure your eSignature platform supports secure audit trails, required authentication, and archival before sending the Employee Exiting Agreement.
Clearly state separation date, reason for separation if applicable, final paycheck timing, accrued PTO payout, insurance continuation, and any severance payment schedule to avoid misunderstandings.
Detail final wages, bonus eligibility, stock vesting, and any clawback provisions. Specify payment dates, method, and tax withholdings to ensure payroll compliance and reporting requirements.
Include obligations to protect trade secrets and confidential information post-termination, define duration, permitted disclosures, and remedies for breach to preserve intellectual property and enforcement mechanisms.
When lawful, describe scope, geographic limits, duration, and consideration. Ensure restrictions are narrowly tailored with specific examples of restricted activities to improve enforceability under applicable state law.
Require return of company devices, keys, badges, and data. Specify timelines, condition requirements, and consequences for failure to return property including legal remedies and cost recovery.
Set forth any mutual releases, scope of waived claims, survival clauses, and exceptions. Clarify whether releases extend to affiliates and third-party claims, and list exceptions where statutory claims cannot be waived.
Deliver before termination or per company policy to allow review and counsel.
Follow state wage laws for final paycheck timing to avoid penalties.
W-2 and 1099-NEC to recipients and IRS by Jan 31.
Retain I-9 for three years after hire or one year after termination, whichever is later (8 CFR §274a.2).
Specify payment schedule and tax treatment to avoid payroll errors and penalties.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |