Employee GPS Disclosure

EMPLOYEE GPS DISCLOSURE

Employer Identification

Employer Name:

Employer Representative:

Employee Information

Position Information

Employment History (Most Recent)

Employment History (Previous)

Education

References

GPS Tracking Disclosure: Purpose and Scope

Purpose: The employer uses global positioning system (GPS) and telematics devices and software to monitor and manage company property, ensure employee safety, protect company assets, verify employee activity and time/location for operational purposes, and comply with legal obligations. This disclosure describes the types of devices and data collected, access controls, retention, and employee rights.

Definitions

GPS Device or Telematics: any hardwired, portable, or integrated device or mobile application capable of recording or transmitting location, routing, vehicle diagnostics, speed, or other operational data from company-owned or company-authorized vehicles and equipment.

Devices, Vehicles, and Assignment

Devices subject to tracking include company-owned vehicles, company-leased vehicles, employer-issued mobile devices with tracking functionality, and any device installed by the employer for operational oversight. Employee-assigned vehicle or device identification (make/model/ID or device serial):

Data Collected and Use

Collected Data: location coordinates, route history, vehicle speed, engine diagnostics, mileage, ignition on/off times, time stamps, geofencing events, and other operational metrics. Use: data will be used for safety investigations, route planning, payroll verification, maintenance scheduling, incident reconstruction, compliance with legal requests, and discipline for policy violations where applicable.

Active Tracking Periods and Limitations

Tracking will be active while the device is powered, while the vehicle ignition is on, and when the device is otherwise engaged for operational monitoring. Tracking may also occur when a company device is in the employee's possession if the device is company-provided. Employee use of personal devices not issued by the employer will not be tracked absent separate written agreement.

Select applicable employee responsibilities and limitations (check all that apply):

Tracking while in company vehicle with ignition on
Tracking during scheduled work hours
Tracking off-duty when operating company vehicle
Tracking only on employer-issued devices

Data Access, Retention and Disclosure

Access: Access to collected data is limited to authorized personnel including operations management, fleet/security staff, and human resources on a need-to-know basis. Retention: The employer will retain location and telematics records for a period necessary for business needs and compliance with law; retention period (specify):

Disclosure: Data may be disclosed to law enforcement, courts, insurance carriers, investigators, or contractors when required by law or to protect legitimate business interests. The employer will require third-party recipients to safeguard data consistent with applicable policies.

Security and Accuracy

The employer maintains administrative, technical, and physical safeguards to protect collected data. Employees must report suspected inaccuracies; the employer will review and, when appropriate, correct records in accordance with internal procedures.

Employee Rights and Limitations

Employees have the right to request an explanation of data uses and to request copies of data pertaining to a specific event or time frame. Requests must be submitted in writing to human resources. The employer may limit requests that are overly broad, repetitive, or that compromise privacy or investigations.

Compliance with Law and Company Policy

This policy will be applied consistent with applicable statutes and case law governing employee privacy. Unauthorized tampering with GPS or telematics devices, disabling devices, or circumventing tracking capabilities is prohibited and may result in disciplinary action up to and including termination.

Background Checks and Employer Contacts

By signing below, the employee authorizes the employer to contact prior employers and references listed in this document and to conduct background checks as permitted by law for purposes related to employment, safety, and fleet eligibility. The employee authorizes disclosure of relevant driving, employment, and disciplinary records to the employer.

Consent to contact prior employers and conduct background checks: I consent

Legal Notices

At-Will Employment: Nothing in this disclosure alters the at-will nature of employment. Employment remains at-will and may be terminated by the employee or employer at any time, with or without cause, subject to applicable law.

Equal Opportunity: The employer is an equal opportunity employer and will not make employment decisions on the basis of protected characteristics. Enforcement of this GPS policy will be applied consistent with equal opportunity obligations.

Employee Certification and Acknowledgment

I certify that I have read and understand the Employee GPS Disclosure and that I have had an opportunity to ask questions regarding the use of GPS and telematics devices described herein. I acknowledge that the employer may monitor locations, routes, and performance consistent with this disclosure and company policy. I certify that the employment history, education, and references provided on this form are true and correct to the best of my knowledge.

I understand that refusal to comply with the employer's GPS policy, tampering with tracking devices, or falsifying information may result in disciplinary action up to and including termination. I further authorize the employer to collect, use, retain, and disclose GPS and telematics data as described in this disclosure.

Acknowledgment

By signing below, I acknowledge receipt of this Employee GPS Disclosure and confirm that I understand its terms and conditions.

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