Employee Hosted Server Agreement

EMPLOYEE HOSTED SERVER AGREEMENT

Parties and Effective Date

This Employee Hosted Server Agreement ("Agreement") is entered into between Employer Name: with principal notice address: and Employee Name: . The effective date of this Agreement is .

Personal and Position Information

Employment History

Education

References

Server Provisioning and Inventory

Employee will host the following server(s) and related equipment at the listed location for the benefit of Employer. Location: .

Authorized Use; Purpose

The server shall be used solely for the business purposes expressly authorized by Employer: .

I acknowledge that unauthorized personal, commercial, or illegal uses are prohibited and may constitute grounds for discipline or termination.

Security, Maintenance, and Backups

Employee shall implement and maintain technical and administrative safeguards consistent with Employer security standards, including but not limited to regular patching, firewall configuration, strong authentication, encrypted storage where required, and routine malware scanning. Employee must maintain backups at the frequency indicated: Backup frequency (e.g., daily, weekly): .

Employee grants Employer, or Employer's designated agents, the right to access, inspect, and audit the hosted server and related logs upon reasonable notice or immediately if a security incident is suspected.

Data Protection, Confidentiality, and IP Ownership

Employee will ensure that Employer data remains confidential and segregated from any personal or third-party data. Employee shall not access, copy, or disclose Employer data except as required to perform duties and authorized in writing. All work product, code, configuration, and intellectual property created in connection with hosting Employer services is the sole property of Employer.

Incident Reporting and Notification

Employee shall immediately notify Employer upon discovery of any security incident, breach, unauthorized access, or loss of Employer data. Employee will cooperate with incident response and remediation, preserve logs, and provide a written incident report within business days of discovery.

Liability, Indemnity, and Insurance

Employee is responsible for negligent acts or omissions in configuring, maintaining, or securing the hosted environment. Employee agrees to indemnify and hold Employer harmless from third-party claims arising from Employee's breach of this Agreement, except to the extent caused by Employer's gross negligence or willful misconduct.

Employee represents that appropriate homeowner's or commercial insurance covering the hosted equipment and liabilities is in force and will be maintained while this Agreement is in effect.

Term, Termination, and Return of Data

This Agreement commences on the Effective Date and continues until terminated by either party with days' written notice. Employer may terminate immediately for cause, including a security breach or unauthorized use.

Upon termination, Employee will promptly return or securely erase all Employer data and provide confirmation of data deletion in a form acceptable to Employer.

Compliance and Company Policies

Employee must comply with all applicable laws, regulations, and Employer policies, including information security, acceptable use, and privacy policies. Employee confirms they have read and will comply with Employer's IT and security policies.

I acknowledge receiving, reading, and agreeing to comply with Employer's IT and security policies.

Applicant Certification and Authorizations

I certify that all information provided in this document is true and complete to the best of my knowledge. I authorize Employer to contact my prior employers and references for purposes of verification and acknowledge that Employer may perform background checks as permitted by law.

I consent to employment-related background checks and contact of prior employers and references.

Notices, Governing Law, and Miscellaneous

Notices to Employer shall be sent to: . Notices to Employee shall be sent to the address listed above.

This Agreement is governed by the laws of the state of: , without regard to conflicts of law principles. Any amendment must be in writing and signed by both parties. If any provision is found unenforceable, the remainder will remain in full force.

Acknowledgment

By signing below, the parties confirm that they understand and agree to the terms herein and that the individual signing on behalf of Employer has authority to bind Employer.

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