Assignment
Clear automatic or post‑disclosure assignment of employer‑related inventions, including future inventions, with a mechanism for recorded transfer for patent filings.
The Employee IP Agreement reduces legal uncertainty, protects company investments in R&D, and ensures clear assignment of rights for inventions and software. It helps establish chain of title for patents and prevents inadvertent loss of trade secrets while providing employees clarity on permitted outside activities.
Employers and employees use this agreement in hiring, onboarding, or contractor transitions to clarify ownership of ideas and inventions.
Organizations often attach this agreement to offer letters or include it in the employee handbook; counsel review is recommended for role‑specific clauses.
Clear automatic or post‑disclosure assignment of employer‑related inventions, including future inventions, with a mechanism for recorded transfer for patent filings.
Statement that applicable creative works are work‑for‑hire under copyright law or are assigned to the employer to transfer copyright ownership.
Employee obligation to promptly disclose inventions in writing, enabling timely assessment and patent prosecution by the employer.
Broad duty to protect trade secrets and confidential information during and after employment with defined exceptions.
Obligation to assist in patent prosecution and execute assignment documents, with employer reimbursement for related expenses where applicable.
Process for listing preexisting inventions, including an attachment or schedule that preserves employee ownership of disclosed items.
| Field | Configuration |
|---|---|
| Signature Block | Required; include printed name and date fields |
| Invention Schedule | Attach as editable file or annex |
| Authentication | Email link or SMS code for signer verification |
| Audit Trail | Enable full timestamp and IP capture |
Use an eSignature platform that provides secure authentication, tamper-evident signed PDFs, and an auditable completion certificate.
Ensure the chosen platform supports ESIGN/UETA compliance, secure storage (AES‑256), and any required certifications for your industry.
Have the agreement signed before or on the employee's first day.
Require prompt disclosure following invention conception or reduction to practice.
Set expectations for timely cooperation during patent filings.
State confidentiality and assignment obligations that survive termination.
Revisit agreement when duties change or for major reorganizations.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A founder joined with a signed Employee IP Agreement documenting prior inventions and immediate assignment of employer‑related patents
A research hire signed an agreement with explicit HIPAA and confidentiality addenda