Acknowledgement
Statement that the employee has read, understands, and accepts the Information Security Policy and related workplace rules, including consent to monitoring and audits.
A signed Employee ISP Agreement creates a clear, auditable record of employee obligations and consent to security practices, supporting compliance with ESIGN/UETA for electronic execution and industry rules such as HIPAA for health-data handling.
Statement that the employee has read, understands, and accepts the Information Security Policy and related workplace rules, including consent to monitoring and audits.
Detailed rules governing use of company networks, email, cloud services, and personal devices used for work, including prohibited activities and software.
Requirements for password complexity, multi-factor authentication, privileged access handling, and processes for requesting or terminating access.
Rules for corporate and BYOD devices, encryption, patching, endpoint protection requirements, and responsibilities for lost or stolen devices.
Employee duty to report suspected breaches promptly, the internal reporting route, and cooperation expectations for investigations and remediation.
Consequences for violations, ranging from retraining to suspension or termination, and the employer's right to remediate and pursue legal remedies.
The Employee ISP Agreement is completed by HR, IT, and the employee during onboarding or policy updates.
Signed agreements create an auditable trail for compliance, internal investigations, and regulatory reviews.
Responsible for drafting technical sections, specifying access controls, and verifying that device and authentication requirements are implementable. IT managers also review violations and coordinate incident response with security teams.
Administers employee signature collection, retains executed agreements in personnel records, and enforces disciplinary provisions. HR integrates ISP acknowledgements into onboarding and periodic training schedules.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature with audit trail |
| Authentication | Email link plus optional SMS code |
| Routing Order | Employee signs first, HR receives copy |
| Retention | Archive PDF/A with metadata |
Ensure your eSignature platform supports required authentication, integrations, and data protections before using it for ISP agreements.
Choose a platform that provides audit trails, secure storage, and the ability to apply conditional fields for role-specific agreements.
Complete at hire or before system access
Review and re-acknowledge policy yearly
Require re-sign within 30 days of material changes
Revoke access immediately upon separation
Keep signed records per retention rules
Optica adopted an online acknowledgement process to streamline onboarding and reduce paper.
Martin Properties moved employee policy acknowledgements online to align access provisioning with signed consent.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |