Parties
Identify employer legal name and employee full legal name, business address, and contact information. Include DBA names if relevant and the employee's worker classification (employee or independent contractor).
Use an Employee Janitorial Agreement to reduce disputes, document wage and hour obligations, protect employer property and confidential information, and set clear performance expectations. A written agreement provides evidence of terms for payroll, liability, and compliance with federal and state labor laws.
Typical users include HR managers, small business owners, property managers, and facilities supervisors responsible for cleaning staff.
Use this agreement when hiring, changing terms, or documenting workplace policies for janitorial personnel regularly.
An HR Manager typically completes or reviews the agreement to ensure compliance with wage and hour laws, classification rules, and benefits eligibility. They confirm payroll setup, tax withholding, background-check requirements, and coordinate training or probationary terms before the employee starts work.
A Facilities Supervisor defines daily duties, shift schedules, equipment and supply responsibilities, and performance standards. They use the agreement to document site-specific safety rules, keys and access protocols, and to record disciplinary steps tied to custodial performance issues.
Identify employer legal name and employee full legal name, business address, and contact information. Include DBA names if relevant and the employee's worker classification (employee or independent contractor).
Describe specific cleaning tasks, frequency, locations, and shift times. Note expectations for handling chemicals, equipment operation, reporting damage, and any additional duties such as floor care or window cleaning.
State pay rate (hourly or salary), overtime policy, pay schedule, payroll deductions, and reimbursement for supplies or travel. Specify how raises, bonuses, and tip reporting are handled if applicable.
Outline safety procedures, required PPE, hazardous chemical training, and compliance with OSHA rules. Include reporting protocols for injuries and a reference to workers' compensation coverage and claim procedures.
Protect employer information, client lists, alarm codes, and facility access procedures. Specify duration of confidentiality obligations and permitted disclosures, including exceptions required by law or emergency response.
Describe notice requirements for resignation or termination, grounds for immediate dismissal, final pay timeline, return of keys and equipment, and any post-termination restrictive covenants or noncompete terms.
| Field | Configuration |
|---|---|
| Full Name | Text field; set to required; autocomplete enabled. |
| Start Date | Date field; MM/DD/YYYY enforced; default empty. |
| Pay Rate | Numeric field; two decimals; validation for minimum wage. |
| Signature | Signer field; capture timestamp, IP, and audit trail. |
Digital signing options vary; choose authentication and storage settings that meet privacy and industry compliance requirements such as HIPAA where applicable.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor; check plan terms | Varies by vendor; check plan terms | Varies by vendor; check plan terms | Varies by vendor; check plan terms |
| Bulk Send | Yes; available on paid plans | Yes; available on paid plans | Yes; available on paid plans | Yes; available on paid plans | No; feature varies by plan |
| Audit Trail | Yes; full audit trail included | Yes; full audit trail included | Yes; full audit trail included | Yes; full audit trail included | Yes; full audit trail included |
| HIPAA Compliant | Yes; BAA available on request | Yes; BAA available on request | Yes; BAA available on request | No; BAA not available currently | No; BAA not available currently |
| Envelope Cap | No envelope cap; unlimited users | 100 envelopes per user per year | Varies by plan and tier | Varies by plan and tier | Varies by plan and tier |