Employee Key Agreement

EMPLOYEE KEY AGREEMENT

This Employee Key Agreement ("Agreement") documents issuance and custody of keys, access cards, security tokens, and related access devices issued to the employee named below. By signing this Agreement the employee accepts responsibility for safekeeping, authorized use, and timely return of all issued items and agrees to the terms regarding loss, damage and payroll deduction described herein.

Employee Identification

Employee Name:

Position Information

Start Date:     Salary:

Issued Keys and Access Items

The employer issues the following keys and access devices to the employee. Employee must verify the list and report discrepancies immediately.

Tag/ID:    Serial #:    Issued:

Tag/ID:    Serial #:    Issued:

Tag/ID:    Serial #:    Issued:

I acknowledge receipt of the items listed above and confirm they are in expected condition at issuance.

Employee Responsibilities

Employee shall:

• Keep keys and access devices secure and not allow unauthorized use;
• Not duplicate keys, copy access credentials, or lend devices without prior written authorization;
• Report loss, theft, or malfunction immediately to the security or facilities department in writing;
• Return all issued items on termination, reassignment, or upon request by employer.

Loss, Damage, and Liability

If an item is lost, stolen, or damaged through neglect, employee agrees to be liable for replacement or reprogramming costs as set by employer. Estimated replacement/reprogramming cost for the items listed above is: Replacement Estimate:

Employee acknowledges that repeated loss or negligence may result in corrective action up to and including termination.

Return Procedures and Payroll Deduction Authorization

All items must be returned in person to the facilities or security representative. If items are not returned within ten (10) business days of separation or upon request, employee authorizes employer to recover replacement costs by payroll deduction to the extent permitted by law.

I authorize employer to deduct reasonable replacement/reprogramming costs from my final wages where permitted by law.

At-Will Employment and Equal Opportunity

Nothing in this Agreement creates a guarantee of employment for any definite period. Employment remains at-will and may be terminated by either party at any time, with or without cause or notice, except as otherwise required by law.

Employer is an equal opportunity employer. Employee acknowledges receipt of this statement and understands employer's commitment to nondiscrimination.

Certification and Authorization

I certify that I have read, understand, and agree to comply with the terms of this Agreement. I authorize employer to contact previous employers and references as necessary to verify information related to my employment and suitability for continued access to employer facilities and systems.

I certify that all information provided on this Agreement is true and complete to the best of my knowledge.

I consent to employer conducting background and reference checks where permitted by law.

Employment History (Most Recent)

Title:    Dates: From To

Title:    Dates: From To

Education

Graduation Date:

Professional References

Phone:    Email:

Phone:    Email:

Phone:    Email:

Additional Remarks

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