Employee Key Holder Agreement

EMPLOYEE KEY HOLDER AGREEMENT

Parties and Effective Date

Employer Name:    Employee Name:

Agreement Effective Date:

Personal Information

Position and Key Assignment

Job Title:    Department:    Supervisor:

Employment Start Date:

Master Key    Sub-master Key    Electronic Fob/Card    Individual Office/Room Key

Responsibilities, Restrictions, and Procedures

Employee acknowledges receipt of the foregoing keys and access devices and agrees that such items remain the property of the Employer. Employee will exercise reasonable care to protect issued items from loss, theft, duplication, or unauthorized use. Employee will not permit any other person to use the keys, fobs, cards, or codes, or to make duplicates, copies, or modifications without express written authorization from the Employer.

Employee must immediately report lost, stolen, or compromised keys or access devices to the Supervisor and Security department and complete any required incident report within hours of discovery. Failure to report promptly or negligent custody of keys may result in disciplinary action, up to and including termination, and the Employee will be responsible for reasonable costs of rekeying, replacement, or security remediation as specified below.

Replacement, Rekeying and Financial Responsibility

If a key or device is lost, stolen, or duplicated without authorization, Employee agrees to reimburse Employer for the reasonable costs of replacing access devices and rekeying or reprogramming locks and systems required to maintain security. Estimated minimum cost if rekeying required: . Employer may recover these costs by payroll deduction to the extent permitted by law or by other lawful means.

Inspection and Privacy

Employee acknowledges that access credentials grant access to Employer facilities and records of access may be logged and reviewed. Employer reserves the right to inspect keys, access cards, and personal items on Employer premises where permitted by law. No expectation of privacy is created with respect to access logs or employer-owned access devices.

Termination and Return of Items

Employee agrees to return all keys, fobs, cards, and related devices immediately upon request or upon termination of employment. Failure to return items within business days may result in the assessment of replacement and rekeying costs and other remedies.

Acknowledgements and Certifications

At-Will Employment: Employee acknowledges that issuance of keys does not alter the at-will nature of employment, and either party may terminate the employment relationship at any time, with or without cause, subject to applicable law.

Equal Opportunity: Employer is an equal opportunity employer and does not discriminate on the basis of protected characteristics. This Agreement is administered consistent with that policy.

I certify that I have read, understand, and agree to comply with the terms of this Employee Key Holder Agreement. I authorize Employer to conduct background checks or access verification as necessary to confirm my suitability for key-holder responsibilities and to contact prior employers for employment verification. I further certify that the information I have provided on this form is true and complete to the best of my knowledge.

I acknowledge and accept the responsibilities, restrictions, and financial obligations set forth in this Agreement.

I authorize Employer to contact prior employers, educational institutions, and other references and to perform background and access suitability checks consistent with job duties.

Employment History

Education

References (Professional)

Applicant Certification and Authorization

I certify under penalty of perjury that the information provided on this Agreement and any attachments is true and complete. I understand that false or misleading statements are grounds for discipline, up to and including termination. I authorize the Employer to verify any information provided and to obtain background reports, as allowable by law, in connection with my assignment as a key holder.

Employee Signature below constitutes acceptance of responsibility for issued access devices and agreement to comply with Employer security policies and applicable laws.

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