Employee Microsoft 365 Contract

EMPLOYEE MICROSOFT 365 CONTRACT

Parties and Effective Date

This Employee Microsoft 365 Contract (the "Agreement") is entered into between Employer Name: with principal address: and Employee Name: . This Agreement becomes effective on (the "Effective Date").

Recitals and Purpose

Employer provisions access, licensing, and management rights for Microsoft 365 services ("M365 Services") to authorized employees to perform job duties. Employee acceptance of access is conditional upon compliance with the terms set forth below, Employer policies, and applicable law.

Grant of Access and License

Subject to the terms of this Agreement, Employer grants Employee a non-transferable, revocable right to use assigned M365 Services for the performance of Employee's duties.

Exchange Online mailbox SharePoint/OneDrive Microsoft Teams Office Desktop/Web Apps Administrative privileges

Security, Authentication and Device Management

Employee shall follow Employer security policies when accessing M365 Services. Employee is required to use multi-factor authentication when configured by Employer and must not circumvent security controls.

MFA Required: Device Management Enrollment Required:

Acceptable Use and Prohibited Activities

Employee shall use M365 Services only for authorized business purposes. Prohibited activities include, without limitation: unauthorized sharing of credentials, unauthorized access to restricted resources, storing or transmitting illegal, obscene or otherwise unlawful materials, and using Employer resources for personal commercial ventures.

Data Protection and Privacy

Employee understands that data created, stored, or transmitted via M365 Services is Employer data subject to retention, monitoring, and retrieval. Employee must follow classification, handling, and data-loss-prevention requirements established by Employer.

Support, Updates, and Configuration Management

Employer retains the right to install, update, configure, or remove M365 applications and related settings. Employee shall not disable security or management services required by Employer. Employer will provide reasonable support channels for M365 access and account issues.

Monitoring, Audit, and Compliance

Employer may monitor and audit use of M365 Services to ensure security and compliance. Such monitoring may include review of email, files, communications, and access logs. Employee consents to such monitoring as a condition of access.

Termination of Access and Return of Data

Access to M365 Services is revocable at any time. Upon separation of employment or upon request by Employer, Employee must cease use, return or securely transfer Employer data, and follow instructions for account deprovisioning. Employer may retain copies as required by policy or law.

Liability, Indemnification and Limitations

Employee shall be responsible for negligent or willful misuse of M365 Services; to the extent permitted by law, Employee agrees to indemnify Employer for third-party claims resulting from Employee's breach of this Agreement. Employer's liability for service interruptions or data loss is limited to remediation consistent with Employer policies and applicable law.

Personal Information (HR)

Position Information

Employment History (Most Recent)

Employment History (Prior)

Education

References (Professional)

Legal Disclosures (HR)

At-Will Employment: Nothing in this Agreement alters the at-will employment relationship between Employee and Employer unless expressly set forth in a separate signed document. Either party may terminate employment at any time, with or without cause, subject to applicable law.

Equal Opportunity Employer: Employer provides equal opportunity in employment and does not discriminate on legally protected grounds.

Applicant/Employee Certification and Authorizations

I certify that the information provided in this document is true and complete to the best of my knowledge. I understand that false statements or omissions may result in disciplinary action up to and including termination. I authorize Employer to contact prior employers and references for verification and to conduct background checks as permitted by law.

Employee also consents to reasonable access of Employer administrators to Employee's M365 account data for purposes of security, litigation hold, data retention, compliance, or investigation.

Miscellaneous Provisions

Governing Law: This Agreement is governed by the laws of the jurisdiction where Employer maintains its primary place of business, except to the extent superseded by mandatory local employment laws. Severability: If any provision is held invalid, remaining provisions will remain in effect. Entire Agreement: This Agreement, together with applicable Employer policies, constitutes the entire agreement regarding Employee's use of M365 Services.

Acknowledgment of Training

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