Employee Mobile Phone Policy

EMPLOYEE MOBILE PHONE POLICY

Personal Information

Employee Name:

Position Information

Reporting Manager:

Employment Start Date:

Policy Purpose and Scope

Purpose: This policy defines acceptable use, security requirements, employee responsibilities and disciplinary actions related to mobile telephones and mobile computing devices used to conduct Company business. Scope: This policy applies to all employees, contractors and temporary workers who are issued a Company mobile device or use a personal mobile device to access Company resources.

Definitions

Mobile Device means cellular phones, smartphones, tablets, wearable devices and other portable devices capable of storing data or accessing Company systems. BYOD means Bring Your Own Device where an employee uses a personal device for business purposes. Company Device means a device purchased and owned by the Company and assigned to an employee for business use.

Device Registration and Ownership

Acceptable Use

Business use: Devices may be used for legitimate business purposes including voice, email, messaging, remote access, and applications necessary to perform job duties. Personal use: Limited personal use is permitted provided it does not interfere with employee performance, violate law or Company policy, or incur undue cost. Excessive personal use may result in revocation of privileges or disciplinary action.

Security Requirements

All devices used to access Company systems must be protected with a passcode, biometric lock or equivalent. Devices must enable automatic screen lock after a period of inactivity. Employees must not disable required security controls. Company reserves the right to require device encryption and to install mobile device management (MDM) software on Company-owned or BYOD devices used for business access.

Prohibited Uses

Prohibited conduct includes but is not limited to: unauthorized access to confidential information, using devices to harass, distribute illegal content, bypass network security, or operate a device while driving where local law prohibits such use. Circumventing security controls or attempting to jailbreak/root Company systems is strictly prohibited.

Data, Privacy and Monitoring

Company data stored or accessed on mobile devices remains Company property and may be subject to retention and discovery. The Company may monitor or audit device access to Company systems. Employees should have no expectation of privacy for Company-related communications on Company-assigned accounts or devices. The Company will act in accordance with applicable privacy and employment laws when accessing employee devices.

Lost, Stolen or Compromised Devices

Employees must immediately report lost or stolen devices to IT Security. The Company may perform a remote wipe of Company data and, if necessary and authorized, a full remote wipe of a device to protect Company information. Failure to report promptly may result in disciplinary action.

Return of Devices

Company-owned devices must be returned in working order upon termination or at the request of management. The Company may remove Company data from employee-owned devices when required to protect Company information; the Company will attempt to preserve personal data where feasible.

Reimbursement and Allowance

If a stipend or reimbursement is provided for business use of a personal device, terms will be set by Finance and HR. Any stipend does not affect the Company's right to manage devices or access Company data.

Compliance, Exceptions and Discipline

Noncompliance with this policy may result in revocation of device privileges, disciplinary action up to and including termination, and financial responsibility for damages caused by negligent actions. Exceptions must be approved in writing by the employee's manager and IT Security.

Employee Responsibilities

1. Maintain required security settings and report security incidents promptly.
2. Use Company networks in accordance with Company policies.
3. Protect Company credentials and not share access to Company systems.
4. Return Company property when requested or upon separation.

Special Circumstances / Additional Comments

Employment History

Employer 1

Dates Employed:

Employer 2

Dates Employed:

Education

Graduation Date:

Professional References

Reference 1

Reference 2

Reference 3

Legal Disclosures

At-Will Employment: Employment with the Company is at-will. Nothing in this policy alters the at-will status of any employee. Equal Opportunity: The Company provides equal employment opportunity to all employees and applicants without regard to protected characteristics as defined by applicable law.

Applicant Certification and Authorizations

I certify that the information provided in this form is true, complete and accurate to the best of my knowledge. I understand that false statements may result in disciplinary action, up to and including termination. I authorize the Company to contact previous employers and listed references to verify my employment history and qualifications. I further authorize the Company to conduct background checks and to obtain information necessary to evaluate my suitability for continued employment.

Acknowledgment

By signing below, I acknowledge that I have received, read, and understand the Employee Mobile Phone Policy. I agree to comply with the requirements, security controls and reporting obligations described herein. I understand that violation of this policy may result in disciplinary action.

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