Employee New Starter Checklist

EMPLOYEE NEW STARTER CHECKLIST

This checklist documents completion of mandatory administrative, security, payroll, IT and induction tasks for a new employee. HR retains the completed original in the personnel file. The employee and HR representative must sign and date at the end to confirm all listed items have been completed or noted.

Personal Information

Position Information

Start Date:

Employment type: Full-time Part-time Contractor Temporary

Pre-Start Administrative Checklist

Offer letter signed and returned — Date: Initials:

Employment contract/NDA signed — Date: Initials:

Right-to-work / identity documents provided and verified — Document type(s): Verified by:

Payroll / tax form completed — Date: Bank details provided:

Benefits enrollment completed or scheduled — Date: HR contact:

IT, Equipment & Security

Corporate email/account created — Username: Date:

Laptop/device issued — Asset tag/serial: Issued by:

Mobile phone/number issued — Device ID: Number:

System access & permissions assigned (list main systems):

Health, Safety & Policies

Employee handbook and policies acknowledged — Date: Employee initials:

Confidentiality / data protection agreement signed — Date:

Health & safety induction completed — Date: Trainer:

Workspace & Access

Building access badge/ID issued — Badge number: Collected by:

Keys / access cards issued — Details:

Workstation and phone set up completed — Desk location: Ergonomic assessment scheduled:

Training & Induction

Probation review date: Mandatory training assigned:

Employment History (Most recent)

Dates employed (from / to): to

Employment History (Previous)

Dates employed (from / to): to

Education

Graduation date:

Professional References

Legal Disclosures & Authorizations

At‑Will Employment: Employment is at will and may be terminated by either party at any time, with or without cause or prior notice, unless otherwise provided in a written agreement signed by an authorized company representative. This statement does not alter any statutory rights or obligations.

Equal Opportunity: The company provides equal employment opportunity to all employees and applicants without regard to protected characteristics, and complies with applicable laws prohibiting discrimination and harassment.

I acknowledge receipt and understanding of the At‑Will Employment statement.

I acknowledge receipt and understanding of the Equal Opportunity policy.

Background Check & References Authorization

I authorize the company and its agents to verify the information provided on this form and to obtain information regarding my background, including but not limited to employment history, education, criminal record, and other verifications as permitted by local law. I understand any offer of employment may be conditioned upon satisfactory completion of such checks.

I authorize background checks and contact with prior employers and references as described above.

Employee Certification

I certify that the information I have provided on this checklist and in any supporting documents is true and complete to the best of my knowledge. I acknowledge that falsification, misrepresentation or omission of facts may result in denial of employment or, if employed, termination of employment.

I certify that all information provided is true and complete and consent to the terms above. Employee initials:

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