Requester Details
Name, job title, department, phone and email so PR staff can confirm scope and follow up for edits or approvals.
A standardized form reduces errors, speeds approvals, ensures privacy and legal checks, and preserves a searchable record of permissions and assets for compliance and internal reporting.
Coordination between requesters, communications, and legal reduces publication risk and speeds delivery.
Name, job title, department, phone and email so PR staff can confirm scope and follow up for edits or approvals.
Concise summary of the news, event, or media ask, including key messages, target audience, and background context for editors.
Upload headshot, bio, quotes, presentation slides, or video files; list preferred file formats and image credits.
Specify required signers and sequence (manager, communications lead, legal), including deadlines for each approval step.
Explicit checkbox for employee consent to use name, likeness, and provided quotes; clarify duration and scope of permission.
Select channels (press release, company blog, social media), preferred publication date, embargo instructions, and media contacts.
| Field | Configuration |
|---|---|
| Routing Mode | Sequential approval order with escalations after X days |
| Authentication | Email verification plus optional SMS code for higher assurance |
| Notifications | Automated reminders at 48 and 24 hours before deadline |
| Storage | Encrypted archive in corporate document repository |
Ensure storage is encrypted and that audit trails are retained to satisfy legal and internal compliance requirements.
Provide at least five business days before desired publication.
Allow two business days for managerial review and comments.
Reserve three business days when legal clearance is required.
Indicate any embargo; violate only with explicit written consent.
Communications confirms publish date after all approvals complete.
Form completed and assets attached by requester.
Manager and communications approvals are recorded.
Legal or HR signs off on consent and disclosures.
Communications distributes per selected channels and records the final publication.
A manager submits a nomination for an employee industry award with bio and headshot
An employee is invited to speak at an industry event and requests company promotion
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |