Employee PR Rota

EMPLOYEE PR ROTA

Purpose and Scope

This Employee PR Rota establishes a rotating assignment schedule and associated responsibilities for personnel assigned to public relations duties. The Rota defines assignment periods, primary and backup coverage, communication expectations, confidentiality obligations, and procedures for substitution. All employees assigned on this Rota must acknowledge understanding of the assignments and the administrative terms set forth below.

Personal Information

Position Information

Reporting manager:

Start date: Month Day Year

Rota Period and Schedule

Rota period from: Month Day Year

To: Month Day Year

Weekly assignment grid (fill primary and backup assigned personnel)

Roles & Responsibilities

Assigned personnel shall perform duties including but not limited to: acting as first point of contact for media inquiries, drafting approved statements, coordinating with Legal and Executive teams on external communications, escalating incidents as set out in the incident escalation protocol, and maintaining accurate handover notes between shifts. Failure to comply with assignment responsibilities may result in administrative action.

Substitution and Coverage

If the primary designee is unavailable, the backup must assume duties immediately and notify the reporting manager. Any substitution longer than 48 hours requires manager approval. Repeated unavailability without approved substitution may be addressed through standard attendance procedures.

Yes — manager approval required for substitutions over 48 hours

Communication Protocol

All external communications must follow pre-approved messaging and legal clearance processes. Urgent media incidents must be escalated per the incident escalation flow within 30 minutes of identification. Internal handovers must be recorded in the PR handover log and retained for a minimum of 12 months.

Privacy, Confidentiality and Data Handling

Personnel assigned to PR duties will have access to confidential information. Employees must safeguard confidential material, comply with data protection obligations, and not disclose any non-public information without explicit authorization. Unauthorized disclosure may result in disciplinary action up to and including termination.

Employment History

Employer 1

Dates employed: From Month Year To Month Year

Employer 2

Dates employed: From Month Year To Month Year

Education

Graduation date: Month Year

Professional References

Reference 1

Reference 2

Reference 3

Legal Disclosures

At-Will Employment: Unless otherwise set forth in a separate written agreement signed by an authorized representative of the employer, employment is at will. Either the employer or the employee may terminate employment at any time, with or without cause or notice.

Equal Opportunity: The employer provides equal employment opportunity to all qualified persons without regard to protected characteristics. Assignment to PR duties will be made based on operational requirements and employee qualifications.

Applicant Certification and Authorizations

I certify that all information provided on this Employee PR Rota and accompanying sections is true, complete and accurate to the best of my knowledge. I understand that any material misstatement, omission or falsification may result in disciplinary action up to and including termination.

I authorize the employer and its agents to contact my references and prior employers for verification of employment and to conduct background checks consistent with applicable laws. I further authorize disclosure of relevant information necessary to determine my fitness for assigned PR duties.

Acknowledgement of Receipt

By signing below, I acknowledge receipt of this Rota, confirm that I have read and understand the assignment expectations, and accept responsibility to perform duties in accordance with company policies and applicable laws.

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