Parties
Identify the employee and employer using full legal names and business entities; list any related affiliates or subsidiaries included in the release.
A clear release reduces litigation risk, documents the terms of settlement, clarifies mutual obligations, and provides an evidentiary record. It helps employers manage post-employment claims and helps employees understand the rights they are giving up and the value they receive.
Coordination among HR, legal, payroll, and the employee ensures enforceability and correct tax and retention handling.
Identify the employee and employer using full legal names and business entities; list any related affiliates or subsidiaries included in the release.
Specify the exact claims released (e.g., torts, contract claims, statutory claims) and any exclusions such as workers’ compensation or vested pension rights.
Describe the consideration (cash, benefits continuation, references) with amounts or concrete terms and the timing of payment or delivery.
State the effective date, any revocation window (e.g., OWBPA rules for age discrimination waivers), and whether the release is conditional.
Include signature blocks for all parties, dates, printed names, and any witness or notary sections required by jurisdiction or company policy.
Add clauses confirming parties’ authority to sign, absence of duress, and that the employee had opportunity to consult counsel.
| Field | Configuration |
|---|---|
| Authentication and verification method used | Email plus optional SMS code for signer validation. |
| Signer sequencing and role assignment | Specify if signing is simultaneous or in a defined order. |
| Notification and reminder delivery settings | Set automatic reminders and escalation emails as needed. |
| Storage, export, and retention format | Save completed PDFs with audit trail and PDF/A archival. |
Verify platform security, audit trail capabilities, and any required BAAs for healthcare data before accepting electronic signatures; confirm export to archival format.
Allow reasonable review; for older workers see OWBPA timing rules.
21-day consideration period and 7-day revocation for ADEA waivers
Tying payment to execution can affect withholding and tax reporting
Keep executed copies per company retention schedule and law
Severance and settlement payments may be taxable and reportable
Agree on consideration, scope, and timing before drafting.
Finalize language, include required statutory notices, and secure counsel sign-off.
Obtain signatures and respect statutory revocation periods such as OWBPA.
Provide copies to parties and store records per retention policy.
Optica Ventures standardized releases for accelerated closings and fewer in-person meetings.
Xerox integrated releases into NetSuite workflows for automated routing and recordkeeping.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |