Base Salary
State the annual or hourly amount, pay frequency, and whether salary is exempt or nonexempt under FLSA.
A complete salary package reduces disputes, ensures consistent payroll setup, and supports legal compliance for tax withholding and benefits administration under federal and state rules. Clear documentation limits misclassification risks and provides an auditable record for payroll audits and employment disputes.
HR, payroll, and hiring managers typically prepare salary packages to align compensation with budgets and policy.
Collaboration between these roles reduces processing errors and ensures onboarding runs smoothly.
State the annual or hourly amount, pay frequency, and whether salary is exempt or nonexempt under FLSA.
Describe bonus, commission, or incentive formulas, target amounts, performance metrics, and payment timing.
List health insurance, retirement contributions, paid leave accruals, and employer-paid amounts or eligibility rules.
Document pre-tax and post-tax withholdings, garnishments, and voluntary deductions with authorization requirements.
Specify stock options, restricted stock units, vesting schedule, exercise windows, and related tax treatment.
Include effective date, probationary periods, termination pay treatment, and conditions for future amendments.
| Field | Configuration |
|---|---|
| Template | Create reusable offer template with conditional sections |
| Signer Order | Set employer approval before employee signing |
| Authentication | Require email plus optional SMS code for signer identity |
| Reminders | Enable automated reminders and expiration for unsigned offers |
Ensure your signing platform supports required authentication methods, audit trails, and secure storage before e-submitting salary packages.
Choose a platform that preserves a complete audit trail, enables conditional fields for variable pay, and integrates with payroll or HR systems to avoid duplicate data entry and compliance gaps.
Date when pay and benefits begin
Complete setup before first scheduled pay run
Employee must provide W-4 upon hire
Retain I-9 three years after hire or one year after termination
Year-end W-2 issued by January 31
Employer sends the salary package to candidate.
Employee signs and returns signed package.
W-4, I-9, and bank details collected and verified.
Payroll runs with correct codes and deductions applied.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |