Employee Sales Purchase Policy

Employee Sales Purchase Policy

Personal Information

Position Information

Employment History

Employer 1 — Company Name:

Dates Employed: From to

Employer 2 — Company Name:

Dates Employed: From to

Education

References

Reference 1 — Name:

Reference 2 — Name:

Reference 3 — Name:

Policy Scope and Purpose

This Employee Sales Purchase Policy sets forth the rules and procedures governing the sale, purchase, discounting, and handling of company products and services by employees, and the responsibilities of employees who solicit, process, approve or otherwise influence internal purchases. It applies to all employees, contractors, and agents acting on behalf of the company.

Eligibility and Authorization

Employees who wish to purchase company inventory for personal use must obtain prior written approval from their reporting manager and the sales operations lead when the purchase value exceeds $ . All purchases for personal use are subject to availability and may be denied where conflicts with corporate commitments exist.

Employees authorized for purchases for resale or for business purposes must be designated in writing by the head of sales and must comply with documentation and tax reporting requirements.

Discounts, Pricing and Recordkeeping

Employee purchases may qualify for an employee discount. Discount authorization percentage (if any): . All discounted transactions must be recorded in the company point-of-sale or inventory system and must include a reference to the approving manager and purchase order or authorization number.

Prohibited Conduct

Employees are strictly prohibited from: (a) reselling company products purchased under employee discount programs for commercial profit; (b) using insider information to purchase products intended for customers prior to general availability; (c) diverting inventory to third parties without written authorization; and (d) accepting any kickbacks, rebates, or secret commissions in connection with purchases. Violation of these prohibitions is subject to disciplinary action up to and including termination and may result in civil or criminal liability.

Approval and Escalation

Purchases exceeding manager-level approval limits must be escalated to the sales director. Manager approval limit: $ . Exceptions to this policy require written approval from the head of sales and must be documented.

Reporting and Internal Controls

All purchases conducted by employees must be entered into the company financial system within three business days of transaction and must include supporting documentation sufficient for audit. Suspected policy violations must be reported immediately to the employee's manager or to the compliance officer.

Tax, Benefits and Financial Reporting

Employee purchases that result in a personal benefit may be treated as taxable income under applicable tax law. The company will report taxable benefits and withhold payroll taxes where required. Employees are responsible for accurately reporting personal use of company products on expense and tax forms where applicable.

Disciplinary Action and Remedies

Breach of this policy may result in remedial measures including revocation of purchasing privileges, requirement to repay discounts or proceeds, disciplinary action up to and including termination, and referral to law enforcement where appropriate. The company reserves the right to pursue all available civil remedies.

Authorization to Contact and Background Screening

I authorize the company to contact my previous employers and professional references and to conduct background checks, credit checks where job-related and permitted by law, and any other screenings required by the company as a condition of continued employment.

Consent to background screening: I consent

Equal Opportunity and At-Will Employment

The company is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law.

Employment with the company is at-will. Nothing in this policy, nor any other communication, creates a contract of employment for any specified period or guarantees continued employment. Either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.

Acknowledgement and Certification

By signing below, I certify that I have received, read, and understand the Employee Sales Purchase Policy. I agree to comply with its terms and to cooperate with any inquiries or audits related to my purchases or sales activity. I certify that all information provided on this form is true, accurate, and complete to the best of my knowledge and understand that false statements or omissions are grounds for disciplinary action up to and including termination.

I authorize the company to deduct from my compensation any amounts owed to the company arising from violations of this policy, to the extent permitted by law.

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