Identifying Data
Full legal name, date of birth, and other identifiers used to match records accurately.
A properly drafted Employee Screen Consent protects employers by documenting applicant authorization, meeting disclosure requirements for consumer-report-based checks, and creating an auditable record of consent and signature. It reduces legal risk, supports consistent hiring practices, and helps demonstrate compliance during regulatory or litigation review.
Employers, HR teams, background-check vendors, and applicants commonly use this consent form during hiring and onboarding.
Use consistent forms and a secure storage process to reduce disputes and meet audit expectations.
Full legal name, date of birth, and other identifiers used to match records accurately.
Explicit list (criminal, employment, education, credit where permitted, drug testing).
If a CRA report will be used, include the required standalone disclosure and authorization.
Signer name, signature, and date with a clear statement of consent to the checks listed.
Explain who will receive the results and how the information will be used in employment decisions.
How the signer can withdraw consent and contact information for inquiries or disputes.
| Field | Configuration |
|---|---|
| Authentication | Email link | Optional SMS code or knowledge-based authentication |
| Conditional Fields | Enabled | Show additional items when specific boxes are checked |
| Bulk Send | Use plan that supports bulk | reduces manual sends for many applicants |
| Audit Trail | Enabled | Record IP, timestamps, and signer actions |
Choose delivery channels and file formats that match your organization’s security and integration needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |