Parties
Identify employer legal name and employee legal name, including business entity type for corporate employers and the guard's full legal name.
A well-drafted Employee Security Guard Contract reduces disputes, supports licensing compliance, and documents training and access rights in a defensible record.
Organizations and individuals who commonly prepare and sign this contract include in-house HR teams, security firms, contracting managers, and individual security employees.
Choosing the correct signer depends on role: company officers sign for employers; named employees sign acceptance and acknowledgment sections.
Identify employer legal name and employee legal name, including business entity type for corporate employers and the guard's full legal name.
Describe specific duties, permitted use of force, reporting obligations, patrol routes, equipment provided, and prohibited conduct on and off duty.
State wage rate, overtime rules, payroll schedule, reimbursable expenses, shift differentials, and any on-call pay or allowances.
Require valid security guard license where applicable, confirm training completion, firearms authorization if relevant, and renewal responsibilities.
Define protected information, limits on disclosure, duration of confidentiality obligations, and remedies for breaches.
Clarify at-will status or cause requirements, notice periods, post-termination obligations, and final pay timelines under applicable state law.
| Field | Configuration |
|---|---|
| Template | Create reusable template with locked clauses. |
| Authentication | Use email or SMS code per signer. |
| Notifications | Auto-notify HR and compliance on completion. |
| Retention | Set archival policy and export format. |
Choose a platform that supports common formats, secure storage, and multiple signer authentication options.
Contract start date in MM/DD/YYYY format.
Complete prior to first shift whenever possible.
Complete within three business days of hire (8 CFR §274a.2).
Monitor state deadlines for guard license renewals.
Retention begins on contract creation or termination.
Employer issues written offer and draft contract.
Complete criminal and credential verification.
Document mandatory site and safety training.
Employee begins scheduled shifts at the client site.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A regional security company standardized employment contracts across 150 guards to ensure consistent training and payroll
A hospital added a HIPAA addendum and BAA for contract guards with patient-area access