Employee Servers Agreement

EMPLOYEE SERVERS AGREEMENT

This Employee Servers Agreement (the Agreement) is entered into between Employer Name: and Employee Name: . Effective Date: .

Purpose

The purpose of this Agreement is to set forth the responsibilities, security obligations, and conditions under which the Employee will be granted access to Employer's computing servers, systems, and related infrastructure (Servers). Access granted under this Agreement is a privilege conditioned on compliance with the terms herein.

Personal Information

Position Information

Employment History

Education

References (Professional)

Server Access: Scope and Conditions

Access Scope: Employee will be granted access only to those Servers and environments expressly listed and approved by the Employer. Specific Assets to which access is requested:

Access Level (select all that apply):

Security and Use Obligations

Credentials and Passwords: Employee will not share credentials. All credentials are Employer property. Passwords must meet Employer complexity standards; multifactor authentication (MFA) must be enabled where available. Employee agrees to change passwords at intervals required by Employer and to use Employer-approved password management practices.

Administrative Actions: Any actions that materially affect production systems, data integrity, or security posture require prior written approval from the designated change authority. Unauthorized configuration changes, installation of persistent software, or disabling of security controls are prohibited.

Monitoring and Audit: Employee acknowledges that access to Servers is subject to logging, monitoring, and periodic audit. Employee consents to such monitoring and to Employer review of logs and records related to Employee activities.

Confidentiality and Data Protection

Employee will maintain the confidentiality of all nonpublic information accessed via Servers. Employee will not copy, export, or disclose Employer data except as required to perform assigned duties. Employee must comply with Employer's data protection policies and applicable law regarding personal data and proprietary information.

Incident Reporting and Termination of Access

Employee must immediately report security incidents, unauthorized access, or suspected compromise of credentials to Employer's security team. Upon termination of employment or upon request, Employee will surrender all credentials, tokens, key material, and access devices. Employer may revoke access at any time for cause or business need.

Discipline, Liability, and Indemnity

Noncompliance with this Agreement may result in disciplinary action up to and including termination, and may give rise to civil or criminal liability. Employee agrees to indemnify Employer for losses directly resulting from Employee's willful breach or gross negligence in performing duties under this Agreement.

Governing Law and Miscellaneous

This Agreement will be governed by the laws of the state or jurisdiction identified by Employer at the time of execution. If any provision is held invalid, the remainder will remain in effect. This Agreement may be amended only by a written instrument signed by both parties.

Legal Disclosures

At-Will Employment: Nothing in this Agreement alters the at-will nature of the Employee's employment, unless a separate written employment agreement expressly states otherwise.

Equal Employment Opportunity: Employer is an equal opportunity employer. Employment decisions related to access and duties will be made without unlawful discrimination.

Authorization and Certification

Background Checks and References: Employee authorizes Employer to contact prior employers and references and to conduct background checks to the extent permitted by applicable law as a condition of access to sensitive systems.

Applicant Certification: I certify that the information provided in this Agreement is true, complete, and accurate to the best of my knowledge. I understand that knowingly providing false information may result in denial of access or disciplinary action.

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