Applicant Info
Full legal name, contact details, and government ID where required to verify identity and align payroll records.
A complete application reduces administrative errors, speeds internal approvals, and creates an auditable record of the employment-related service request. It helps employers meet payroll and personnel documentation needs and supports regulatory compliance where applicable.
Assign clear responsibilities for submission, review, and record retention to avoid processing delays and compliance gaps.
Responsible for validating applicant identity, benefits eligibility, and payroll routing; typically maintains the master copy and ensures retention requirements are met for I-9 and payroll records.
Initiates the service request details — role, dates, compensation — and confirms operational necessity; signs off on approvals and coordinates with HR for onboarding and scheduling.
| Field | Configuration |
|---|---|
| Authentication | Email link plus optional SMS code |
| Routing | Employee → Manager → HR sequential |
| Notifications | Automated email reminders, 3-day cadence |
| Audit Trail | Capture IP, timestamp, and actions |
Ensure the selected solution supports record export, retention policies, and legal compliance for your jurisdiction.
Provide completed application on or before the employee's start date
Employer must complete identity and work-eligibility check within 3 business days
Submit approvals before payroll cutoff to ensure first-pay inclusion
Typical internal review within 3–5 business days
Retention timelines begin on the effective or termination date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Full legal name, contact details, and government ID where required to verify identity and align payroll records.
Specific tasks, location, expected hours, and any special conditions that define the scope of the assignment.
Start and end dates, renewal options, and any probation or trial periods tied to payment terms.
Hourly rates, salary, allowances, or billing instructions for contractors and how overtime is handled.
Manager approvals, HR validation, and any regulatory attestations required before work begins.
Signer name, title, signature, and date; electronic signatures must meet intent, attribution, consent, and retention standards.
Employee submits completed application and required IDs
HR confirms identity and eligibility, typically within three business days
Manager and HR approvals complete; payroll instructions finalized
Final record stored in HRIS for retention and audit