Employee Sick Days Policy

EMPLOYEE SICK DAYS POLICY

Effective Date:

Purpose

This policy describes eligibility, accrual, permissible uses, documentation requirements, payment rules and administrative procedures related to paid and unpaid sick time for employees. The Employer may administer sick leave in accordance with applicable law and internal procedures stated below.

Scope and Applicability

This policy applies to all employees of the Employer unless otherwise required by law or a separate collective bargaining agreement. Specific eligibility and accrual rules follow and may vary by employee classification.

Definitions

“Sick time” means time away from work for an employee’s own physical or mental illness, injury, medical diagnosis, care or treatment, or for preventive medical care. Sick time also includes time needed to care for a covered family member as defined by this policy or by applicable law.

Eligibility and Accrual

Eligible employees begin accruing sick time on the first day of employment. Accrual occurs at the rate of one hour of paid sick time for every thirty hours worked, up to a maximum of 40 hours per 12-month period unless otherwise required by law or Employer policy. Part-time employees accrue sick time on a pro rata basis.

Carryover, Caps and Payout

Unused accrued sick time may be carried over to the following year up to a maximum carryover cap of 40 hours, unless prohibited or altered by law. Employer does not pay out accrued unused sick time at termination except where required by law or written agreement.

Permitted Uses and Notification

Employees may use accrued sick time for their own illness or injury, for preventive care, to care for a family member, or for reasons permitted by applicable law. Employees must notify their supervisor as soon as practicable of their inability to work and the expected duration. For foreseeable absences, notice should be provided in advance.

Documentation and Certification

For absences of three or more consecutive work days, Employer may require reasonable documentation such as a signed note from a licensed health care provider verifying the need for leave, the date(s) of incapacity, and any recommended work restrictions. Employer will maintain medical information in a confidential manner in accordance with applicable law.

Interplay with Other Leave and Pay

Sick time runs concurrently with other leave entitlements where required by law. Use of sick time may affect eligibility for other paid leave benefits; employees should consult Human Resources for coordination of leave, benefits continuation and pay treatment.

Abuse, Misuse and Discipline

Misuse of sick time, falsification of medical documentation, or failure to comply with notification and certification requirements may result in corrective action up to and including termination of employment. Employer will apply discipline in a consistent, documented manner.

Confidentiality and Recordkeeping

Employee medical information and documentation submitted in connection with sick leave will be treated as confidential medical records and stored separately from the general personnel file. Employer will retain records of sick time accrual and usage consistent with applicable record retention requirements.

Administration and Amendment

Human Resources administers this policy and is responsible for interpreting its provisions. Employer reserves the right to modify, revoke or supplement the policy at any time, subject to applicable legal constraints.

Legal Statements

At-Will Employment: Employment with the Employer is at-will, which means either the employee or the Employer may terminate the employment relationship at any time, for any lawful reason, with or without cause or notice, unless a separate written agreement states otherwise.

Equal Opportunity: The Employer prohibits discrimination and harassment on the basis of protected characteristics and provides reasonable accommodation in accordance with applicable law. Questions about rights or accommodations should be directed to Human Resources.

Employee Information (Acknowledgement)

Employment History (Most Recent)

Employment History (Previous)

Education

References (Professional)

Employee Certification and Authorizations

I certify that the information provided on this form is true and complete to the best of my knowledge. I acknowledge receipt of the Employer's Employee Sick Days Policy and understand my obligations under the policy with respect to notification, documentation and proper use of sick time.

Acknowledgement of Receipt

By signing below I acknowledge that I have received, read and understand the Employee Sick Days Policy. I understand that this acknowledgement does not constitute a contract of employment and that my employment remains at-will unless a written agreement states otherwise.

Sign Now