Employee Sick Policy

EMPLOYEE SICK LEAVE POLICY

Purpose

This Employee Sick Leave Policy establishes the terms and procedures for accrual, use, documentation, and administration of paid and unpaid sick leave provided by the employer. The policy is intended to protect the health of employees, their families, and the workplace while ensuring consistent, nondiscriminatory application.

Scope

This policy applies to: All employees Full-time employees Part-time employees

Definitions

"Sick leave" means time away from work due to an employee's own illness, injury, medical diagnosis or treatment, preventive medical care, or to care for certain family members. "Eligible employee" refers to any employee category designated under Scope.

Eligibility and Accrual

Eligible employees begin accruing sick leave on the first day of employment and accrue at the rate of . Accrual caps at hours unless otherwise required by law.

Employees unable to use sick leave during a payroll cycle do not forfeit accrued time except as expressly limited by applicable law.

Permitted Uses of Sick Leave

Sick leave may be used for the employee's own illness, injury, or medical care; for preventive care; or to care for a covered family member. Sick leave may also be used for absence due to a public health emergency when required by law.

For foreseeable medical appointments, employees must provide advance notice of at least when practicable.

Documentation and Verification

The employer may require reasonable documentation for sick leave absences. For absences of or more consecutive workdays, a medical certification or doctor's note may be required to substantiate the need for leave and fitness to return to work.

Documentation should state the dates of incapacity and, if applicable, the date the employee is safe to return to work and any restrictions.

Pay During Sick Leave

Sick leave is compensated at the employee’s regular rate of pay for eligible hours. The standard paid rate is . Paid sick leave may be subject to applicable taxation and deductions.

Integration with Other Leave

Sick leave under this policy runs concurrently with other employer-provided leave and with any qualifying statutory leave, such as medical or family leave, where required by law. Use of sick leave will not extend or reduce statutory leave entitlements except as required by law.

Confidentiality and Medical Privacy

Medical information obtained for the administration of sick leave will be treated as confidential and maintained separately from the employee's personnel file, consistent with applicable law. Access to medical information will be restricted to those with a legitimate need to know.

Return-to-Work and Fitness-for-Duty

Where permitted by law, the employer may require a fitness-for-duty certification prior to returning to work following extended medical leave. If restrictions are identified, the employer will engage in an interactive process to determine reasonable accommodations in accordance with applicable law.

Abuse of Sick Leave

Misuse or abuse of sick leave, including falsifying reasons for absence or falsifying documentation, is grounds for disciplinary action up to and including termination of employment.

Recordkeeping and Administration

The employer will maintain accurate records of accruals, usage, and balances. Questions regarding sick leave balances or policy interpretation should be directed to HR Contact:

Amendment, Severability and Non-Retaliation

The employer reserves the right to amend this policy at its discretion, subject to applicable law. If any provision is found invalid, the remainder remains in effect. Retaliation against employees who exercise rights under this policy or report violations is prohibited.

At-Will and Equal Opportunity Statements

Employment remains at-will unless otherwise set forth in a written agreement. The employer is an equal opportunity employer and provides sick leave without regard to protected characteristics. Reasonable accommodations will be provided as required by law.

Employee Records (For HR Use)

Position Information

Employment History (Brief)

Employer 1

Employer 2

Education

Professional References

Reference 1

Reference 2

Reference 3

Authorization and Certifications

By signing below, I certify that the information provided in the Employee Records section is true and complete to the best of my knowledge. I further acknowledge receipt of and understand the Employee Sick Leave Policy as presented above and agree to comply with its terms.

I consent to reasonable verification of employment history and references for employment-related purposes and authorize the employer to contact prior employers and references as necessary to administer this policy and related employment matters.

Consent to verification: I authorize verification of prior employment and references.

Employee Certification Statement

I certify that all information provided on this form and in connection with the Employee Sick Leave Policy is true and complete. I understand that falsification may result in disciplinary action up to and including termination.

I acknowledge that I have received, read, and understand the terms of the Employee Sick Leave Policy. I understand that this policy does not constitute a contract guaranteeing employment for any specific duration unless expressly set forth in a written agreement signed by an authorized representative.

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