Employee Sleep Safety Guidelines

EMPLOYEE SLEEP SAFETY GUIDELINES

Personal Information

Position Information

Purpose and Scope

Purpose: These Employee Sleep Safety Guidelines establish mandatory procedures to manage workplace sleep and fatigue hazards that could create risk of injury, property damage, or impairment of duties. This policy applies to all employees whose duties include operating vehicles, heavy machinery, safety-sensitive tasks, or extended overnight shifts.

Definitions

Fatigue: a state of decreased alertness or performance caused by insufficient sleep, extended wakefulness, circadian factors, or medical conditions.

On-call rest: authorized, prearranged periods where an employee may sleep in a designated rest area while remaining available for urgent work as defined by the department.

Employee Responsibilities

Employees must not sleep while performing active, safety-sensitive duties such as operating vehicles, heavy equipment, or during patient care. If an employee feels too drowsy to perform assigned duties safely, the employee must immediately notify their supervisor and remove themselves from the safety-sensitive task.

Authorized on-call rest locations:

Supervisor and HR Responsibilities

Supervisors must assess fatigue risks in their areas of responsibility, approve authorized rest arrangements, and ensure employees who report fatigue are reassigned from safety-sensitive duties until fit for duty. HR will maintain confidential records of fatigue-related incidents and coordinate reasonable accommodations when supported by medical documentation.

Permitted Rest and On-Call Procedures

Rest breaks are authorized only in specified locations and subject to supervisor approval. The maximum continuous on-call rest period is determined by the department and must be recorded in the unit log. Recorded on-call rest start time: and end time:

Prohibited Conduct

Sleeping: Employees are prohibited from sleeping while performing non-on-call safety-sensitive duties or while responsible for the operation of equipment or vehicles. Violation of this prohibition will be subject to corrective action up to and including termination.

Risk Factors and Medical Considerations

Employees must disclose to HR any diagnosed sleep disorder or medication that may impair alertness. The employer will treat disclosed medical information as confidential and will engage in an interactive process to determine reasonable accommodations consistent with operational safety.

Training and Monitoring

The employer will provide training on fatigue recognition and mitigation. Employees must complete required training within the timeframe established by the department. Training completed: I acknowledge completion

Incident Reporting and Recordkeeping

Any fatigue-related incident, near miss, or concern must be reported immediately to the supervisor and documented. Describe most recent fatigue incident (if applicable):

Enforcement and Discipline

Noncompliance with these guidelines may result in counseling, re-assignment, suspension, or termination depending on severity and recurrence. Documentation of corrective action will be retained in the employee's personnel file.

Employment History (Most Recent)

Employment History (Prior)

Education

Professional References

Legal Disclosures

At-Will Employment: Employment with the employer is on an at-will basis unless a written agreement signed by an authorized company representative expressly states otherwise. Nothing in these Guidelines constitutes a promise of continued employment.

Equal Opportunity: The employer prohibits discrimination and provides equal employment opportunity in all employment practices. Reports of discrimination or retaliation related to the implementation of these Guidelines will be investigated in accordance with company policy.

Authorization and Certification

I certify that all information provided on this document is true and complete to the best of my knowledge. I authorize the employer to contact prior employers and listed references for the purpose of verifying information relevant to safety-sensitive work and fatigue risk assessment.

I acknowledge that I have read, understand, and will comply with the Employee Sleep Safety Guidelines. I understand that failure to comply may result in corrective action up to and including termination.

Employee Comments (Optional)

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