Recipient
Full legal name, employee ID, job title, department, and business address to ensure identification and payroll alignment.
A written stay bonus clarifies eligibility, reduces disputes, and focuses retention efforts on defined outcomes. Properly documented terms reduce legal ambiguity and, when e-signed consistent with 15 U.S.C. §7001 and UETA, create an enforceable record of the parties' agreement.
Typical users include HR, compensation teams, managers, and in-house counsel who draft, approve, and deploy stay bonus agreements.
Coordinated review by HR, finance, and legal minimizes tax and enforceability risks while ensuring the document reflects company policy.
Full legal name, employee ID, job title, department, and business address to ensure identification and payroll alignment.
Exact conditions that trigger payment, such as continuous employment to a target date, completed projects, or milestone approvals, with references to any probationary periods.
Specify gross amount, payment date or installment schedule, method of payment (ACH, check), and whether gross-up for taxes is provided.
List events causing forfeiture (resignation without good reason, termination for cause, misconduct) and any cure or appeal procedures.
State whether payment is taxable wages, subject to withholding and payroll taxes, and whether reporting will appear on Form W-2 or 1099 as applicable.
Signature block for employee and authorized company signatory, with dates and role titles; include witness or notary only if required by state or company policy.
| Field | Configuration |
|---|---|
| Signer Roles | Employee | Manager | HR | Finance |
| Authentication | Email link or SMS code; use stronger methods for high-risk signings |
| Reminders | Auto-remind signers at 3 and 7 days after initial request |
| Archive Settings | Save signed PDF and audit trail to HR file storage |
Choose a platform that supports secure storage, audit trails, common formats, and your organization’s integrations.
Verify the chosen provider meets required compliance frameworks and preserves a tamper-evident audit trail for legal and payroll records.
Date the agreement is presented to the employee; start internal approval clocks.
MM/DD/YYYY when terms begin and retention obligations start.
Date or schedule when payroll processes the bonus payment.
Intermediate dates tied to partial payments or pro rata calculations.
Report taxable bonuses on Form W-2; W-2 forms due to employees by Jan 31.
Define terms and monetary amounts for internal review.
Confirm enforceability and tax withholding responsibilities.
Obtain employee and authorized company signatures electronically.
Payroll completes payment and records the transaction.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |