Eligibility
Defines which employee classes, service thresholds, and positions qualify for grants and any discretionary versus formulaic allocation rules.
A professionally drafted plan defines rights, reduces disputes, and documents tax-sensitive terms. Under ESIGN (15 U.S.C. ch. 96) and UETA, electronic execution is generally enforceable if intent, consent, attribution, and retention requirements are met. Accurate plan records also support IRC reporting and secure handling of restricted stock or option grants.
Human resources, legal counsel, and corporate finance typically prepare the plan document before distribution to eligible employees.
A corporate officer (CEO, CFO, or authorized designee) typically has authority to approve and execute the master plan and grant documents; their signature binds the company and confirms offered terms for tax and securities compliance.
Each option holder must sign grant notices or acceptance forms to acknowledge receipt, vesting, exercise rights, and tax disclosures; unsigned acceptances may delay grant effectiveness or tax reporting.
Defines which employee classes, service thresholds, and positions qualify for grants and any discretionary versus formulaic allocation rules.
Specifies cliff or graded vesting, vesting commencement date, and acceleration events such as change in control or termination for cause.
Describes exercise price determination, payment methods, exercise periods, and procedures for exercising vested options.
Explains tax treatment (NSO vs ISO), withholding responsibilities, and instructions for handling payroll or supplemental tax withholding.
Identifies plan administrator, recordkeeping rules, amendment processes, and dispute-resolution procedures.
Addresses registration exemptions, legend requirements, and resale restrictions consistent with federal and state securities laws.
| Template | Create a master grant notice template with conditional vesting exhibits. |
|---|---|
| Approvals | Enable role-based approvals (legal then CFO). |
| Signer Order | Set company signatory before employee signature. |
| Authentication | Require email plus access code or stronger authentication for executives. |
| Archive | Auto-save executed copies to a secure record repository. |
Select an eSignature platform that supports audit trails, secure storage, and the authentication level your company requires.
Ensure the platform supports ESIGN/UETA compliance, HIPAA or 21 CFR Part 11 where applicable, and export in PDF/A or PDF formats for long-term retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Free trial available | Free trial available | Free trial available | Free trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
File per IRS schedule following exercise as required by IRC and IRS instructions
Report income related to exercise as required by Jan 31 for employee copies
Withhold and remit taxes at exercise or sale per company policy and tax rules
Respect any acceptance window defined in the grant notice to validate the offer
Secure required board or committee approvals before issuing grants