Employee Summit Agreement

EMPLOYEE SUMMIT AGREEMENT

This Employee Summit Agreement (Agreement) is entered into as of Date: by and between Employer Name: ("Employer") and Employee Name: ("Employee"). The parties agree as follows.

Personal Information

Position Information

Summit Details

Summit Name:   Location:

Summit Dates: From to .

Purpose: Employee will attend the summit to represent Employer, participate in sessions, deliver presentations as required, and engage in authorized networking activities in furtherance of Employer business objectives.

Expenses and Reimbursement

Employer will reimburse reasonable, pre-approved expenses incurred by Employee in connection with summit attendance subject to Employer's expense policy. Pre-approved travel budget: $ .

Employee must submit itemized receipts and an expense report within days of return. Per diem and incidental allowances: .

Travel, Accommodation & Health

Travel class permitted: . Hotel will be booked within the approved budget and proximity to summit venue.

Confidentiality; Intellectual Property

Employee acknowledges that during attendance Employee may receive or observe confidential, proprietary or trade-secret information of Employer or third parties. Employee agrees to hold all such information in strict confidence and not to use or disclose it except as necessary to perform duties for Employer and as authorized in writing.

All materials prepared, presented, or authored by Employee in connection with the summit that relate to Employer's business shall be considered Work Product and are the sole and exclusive property of Employer. Employee hereby assigns to Employer all right, title and interest in such Work Product.

Media Release and Use of Likeness

Employee grants Employer the right to photograph, record, and use Employee's name and likeness in connection with event materials, marketing and internal communications, unless Employee delivers a written objection to Employer prior to the first day of the summit.

Code of Conduct; Safety

Employee will comply with all Employer policies and summit rules, will represent Employer professionally, and will refrain from unlawful or unsafe conduct. Employer may remove Employee from summit activities for violations at Employer's discretion.

Liability and Indemnification

Employee accepts personal responsibility for Employee's actions while traveling and attending the summit. To the fullest extent permitted by law, Employee will indemnify and hold Employer harmless from any claims, losses or liabilities arising from Employee's intentional misconduct or gross negligence.

Cancellation and Changes

Either party may cancel attendance or change arrangements upon written notice. Employee must receive prior written approval from Employer for any deviation from the approved summit itinerary that would incur additional cost.

Background Check and Authorization

Employee authorizes Employer to contact previous employers, references and to obtain background checks, travel-risk screening and other pre-qualification information as necessary for purposes related to participation in the summit and Employer business. Employee further certifies that all information provided in this Agreement and related profiles is true and complete.

Employment History

Most Recent Employer

Prior Employer

Education

References

Reference 1

Reference 2

Reference 3

Legal Disclosures

At-Will Employment Statement: Nothing in this Agreement alters the at-will nature of Employee's employment with Employer unless a separate, written employment agreement signed by an authorized representative of Employer expressly provides otherwise.

Equal Opportunity Statement: Employer is an equal opportunity employer. Decisions regarding participation in the summit, travel approvals, and employment will be made without unlawful discrimination.

Employee Certification and Acknowledgements

I certify that all information provided in this Agreement, and in any materials submitted in connection with my participation, is true and complete to the best of my knowledge. I understand that falsification or omission of material information may result in denial of reimbursement, revocation of summit privileges, or disciplinary action up to and including termination.

Governing Law; Remedies

This Agreement will be governed by and construed in accordance with the laws of the state in which Employer maintains its principal place of business, without regard to conflict of law principles. The parties agree that equitable relief and other remedies are available for breaches of confidentiality and intellectual property provisions.

By signing below, Employee and Employer acknowledge acceptance of the terms and authorize the actions described herein.

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