Employee Time Worked Policy

EMPLOYEE TIME WORKED POLICY

Company Name:    Effective Date:

Purpose

This Employee Time Worked Policy establishes minimum standards and procedures for recording, approving and compensating hours worked by employees. It ensures accurate payroll, compliance with wage-and-hour laws, and consistent application of earned and required time reporting practices.

Scope

This policy applies to all employees of the Company, including part-time, full-time, temporary, seasonal, and contract personnel, unless a separate written agreement governs hours and pay. Department or job-specific exceptions must be documented in writing by Human Resources.

Definitions

Workweek: A fixed and regularly recurring period of 7 consecutive 24-hour periods designated by the Company, beginning on the day of the week and at the hour established by management.

Time Worked: All time an employee is required to be on the employer's premises, on duty, or at a prescribed workplace. Time worked includes training, travel during the workday, and other duties as directed.

Overtime: Hours worked in excess of the applicable workweek for nonexempt employees, compensated at the required premium rate.

Exempt / Nonexempt: Classifications determined by job duties and salary that control eligibility for overtime pay. Exempt employees are not eligible for overtime; nonexempt employees are eligible.

Rounding: The Company’s permitted practice, if any, for rounding recorded start and stop times to the nearest established increment as described below.

Timekeeping Procedures

Employees must accurately record the time they begin and end work, and the beginning and end of each meal period. Time must be recorded using the Company timekeeping system: .

Approved rounding practice (select all that apply):
Nearest 6 minutes (0.10 hour)
Nearest 15 minutes (0.25 hour)
Nearest 5 minutes (0.08 hour)

Off-the-clock work is strictly prohibited. Employees must obtain written prior approval from their supervisor for any work performed outside scheduled work hours. Failure to record time or performing unapproved off-the-clock work may result in disciplinary action.

Recording Corrections and Disputes

If an error occurs, employees must notify their supervisor and submit a written time-correction request to Payroll within three business days. Supervisors must review and approve corrections. Payroll will adjust records only after documented approval.

Overtime Authorization and Pay

Nonexempt employees must obtain prior authorization from their manager to work overtime. Unauthorized overtime will be subject to discipline. Overtime is compensated in accordance with applicable law and Company payroll practices.

Manager to authorize overtime:

Breaks and Meal Periods

The Company provides paid rest breaks and unpaid meal breaks in accordance with applicable law. Employees must clock out for unpaid meal periods of 30 minutes or longer when relieved of all duties. Supervisors must ensure meal and rest breaks are taken.

Exceptions to break rules require prior supervisory approval and must be documented in writing. Repeated failure to take required breaks or to record breaks accurately may result in corrective action.

Travel and On-Call Time

Travel during the workday and time spent performing work while on-call may be compensable. Employees must record travel and on-call hours in the timekeeping system and obtain required approvals prior to travel when possible.

Unauthorized Absence and Discipline

Leaving the workplace without authorization, falsifying time records, or failing to properly record time are serious policy violations. The Company will apply progressive discipline up to and including termination for repeated or serious violations.

Record Retention and Audits

Time records will be retained in accordance with legal requirements. The Company may audit time records and requires employees to cooperate with audits and provide information requested to verify accuracy.

Compliance with Law

This policy will be administered in compliance with all applicable federal, state and local wage-and-hour laws. Where this policy conflicts with minimum legal requirements, the law governs.

Personal Information

Position Information

Employment History (Most Recent)

Employment History (Previous)

Education

References

Legal Disclosures

At-Will Employment Statement: Employment with the Company is at-will unless otherwise provided in a separate written agreement signed by an authorized Company representative. Either the employee or the Company may terminate employment at any time, with or without notice or cause.

Equal Opportunity: The Company provides equal employment opportunities to all employees and applicants and will comply with applicable laws prohibiting discrimination.

Applicant / Employee Certification and Authorization

I certify that all information provided in connection with my employment and this policy acknowledgment is true and complete to the best of my knowledge. I understand that falsification or omission of information may result in disciplinary action, including termination.

I authorize the Company to contact my previous employers and references to verify any information provided and to conduct background checks as permitted by law in connection with my employment and continued employment. I understand that the Company will comply with any legal requirements regarding authorization, disclosure and adverse action notifications.

Consent to Background Check: I consent to the Company conducting background checks and employment verifications as set forth above.

Acknowledgment

By signing below, I acknowledge that I have received, read, and understand the Employee Time Worked Policy and agree to comply with its terms. I understand that this policy may be revised and that any changes will be distributed by the Company.

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