Employee Travel Freeze Form

EMPLOYEE TRAVEL FREEZE FORM

Purpose: This form documents the imposition of a temporary travel restriction for an employee, the scope and duration of the restriction, any required actions by the employee, and the employee's acknowledgement. Travel restrictions may be imposed for security, compliance, investigative, public health, or business continuity reasons. Noncompliance with an approved travel restriction may result in disciplinary action up to and including termination.

Employee Information

Position Information

Travel Freeze Details

Effective start date:    Anticipated end date:    Indefinite

Scope of restriction (check all that apply):

Restrictions, Exceptions, and Process

While the travel freeze is in effect the employee shall not, without prior written authorization from Human Resources, do any of the following:

• Use company funds, corporate card, or reimbursement processes to book travel.
• Participate in in-person client or vendor visits outside the employee's primary work site unless pre-authorized in writing by HR.
• Carry or use company-issued travel documents (including company passports) for travel without HR direction.
• Approve or organize travel for direct reports for the duration of this restriction unless otherwise authorized.

Business-critical travel may be authorized only by HR. Approver (printed name):    Approval date:

Employee Duties During Freeze

During the travel restriction the employee must:

• Comply with all directions from Human Resources and Security personnel related to the restriction.
• Notify HR and the reporting manager immediately of any receipt of travel invitations, bookings, or travel reimbursements.
• Seek written HR approval prior to accepting or arranging any travel; email or verbal approvals are not sufficient unless expressly documented in HR notes.
• Preserve and provide, upon request, any travel-related documentation or communications relevant to the underlying reason for the restriction.

Consequences and Company Rights

The company reserves the right to extend, modify, or lift the travel restriction at any time. Failure to comply with an imposed travel restriction may result in corrective action, up to and including termination of employment. This travel restriction is an administrative action and does not constitute a disciplinary finding by itself. The company may take additional action following investigation outcomes.

Acknowledgments, Certifications, and Authorizations

By signing below the employee certifies that they have read and understand the travel restriction described above and agree to abide by its terms. The employee further acknowledges that the company may take appropriate administrative measures to implement the restriction, including holding company travel documents. The employee understands that this action does not alter the at-will nature of employment, where applicable.

Consent to contact and background inquiries (only as relevant to the administrative purpose of this restriction):

Employment History (for administrative review)

Provide most recent employer information (Employer 1):

Provide previous employer information (Employer 2):

Education

References (professional)

Reference 1

Reference 2

Reference 3

Legal Notices

At-Will Employment: Nothing in this form alters the at-will employment relationship between the employee and the company, unless an express written agreement signed by an authorized company officer states otherwise.

Equal Opportunity: The company is an equal opportunity employer. Actions taken under this travel restriction will be applied without unlawful discrimination and in accordance with applicable company policies and law.

Applicant Certification

I certify that the information provided on this form is true and complete to the best of my knowledge. I agree to comply with the travel restrictions and directives described above. I understand that failure to follow this administrative order may result in disciplinary action up to and including termination. I authorize the company to take administrative steps necessary to implement and enforce this restriction.

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