Employee Usage Agreement

EMPLOYEE USAGE AGREEMENT

This Employee Usage Agreement (the Agreement) is entered into between Employer Name: and Employee Name: . Effective Date:

Personal Information

Position Information

Assigned Company Property / Access

The Employer may assign property, credentials, system access, and keys to the Employee. Employee agrees to use such assets solely for authorized business purposes and to comply with all security and usage obligations set forth below.

Laptop / Workstation

Mobile Device

Network / System Credentials

Building Keys / Badges

Vehicle (company-owned)

Security, Use and Monitoring

Employee shall implement and maintain reasonable security measures for any Company Property or access credentials, including unique passwords or passphrases, approved encryption where required, and timely application of security updates. Employee shall not share credentials and shall report lost, stolen or compromised devices or credentials within 24 hours to the Employer's security representative.

Employee acknowledges that all data and communications on Company Property or systems are the property of the Employer. The Employer reserves the right to monitor, access, search and disclose files, logs, emails, messages and other data stored, transmitted or received using Company Property or systems, subject to applicable law. Employee has no expectation of privacy in such data.

Permitted and Prohibited Activities

Permitted activities are strictly limited to business functions authorized by the Employee's role. Prohibited activities include, without limitation: unauthorized access to confidential or restricted systems, installation of unlicensed or unapproved software, use of Company Property to engage in illegal activity, circumventing security controls, unauthorized sharing of confidential data, and connecting unapproved external devices to Company systems.

Software, Licenses and Intellectual Property

Employee agrees to install only software authorized and properly licensed by the Employer. All work product, inventions, improvements, and intellectual property created by Employee within the scope of employment or using Company Property or confidential information shall be the exclusive property of the Employer to the fullest extent permitted by law.

Return of Property and Inspection

Upon request, termination of employment, or reassignment, Employee shall promptly return all Company Property, credentials, records and confidential information in Employee's possession. Employer may inspect or image returned devices to verify compliance and to archive corporate data.

Liability, Indemnification and Remedies

Employee is responsible for loss or damage to Company Property resulting from Employee's negligence, willful misconduct, or breach of this Agreement. Employee shall indemnify Employer against third-party claims arising from Employee's misuse of Company Property or violation of software licenses. Employer reserves the right to recover costs for repair or replacement, and to pursue disciplinary action including termination.

Governing Law; Severability; Amendments

This Agreement shall be governed by the laws of the jurisdiction in which the Employer's principal place of business is located. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. This Agreement may be amended only by a written instrument signed by both Employer and Employee.

Employment Notices and Disclosures

Employee acknowledges receipt of and understanding of the Employer's policies regarding acceptable use, data protection, and disciplinary procedures as they relate to Company Property and system access. Employee further acknowledges that employment remains at-will unless expressly modified in a separate written agreement signed by authorized representatives of the Employer and Employee.

Employer is an equal opportunity employer. Decisions regarding recruitment, hiring, promotion, compensation and other terms and conditions of employment are made without regard to protected characteristic categories as defined by applicable law.

Employment History

Education

Professional References

Applicant Certification and Authorizations

I certify that all information provided in this Agreement and accompanying records is true, complete and correct to the best of my knowledge. I understand that false statements or omissions may result in disciplinary action, including termination.

I certify that the information provided is true and complete.

I authorize the Employer to contact previous employers and listed references and to obtain background checks, employment verifications, and other investigations as permitted by law.

By checking the box above and signing below, I authorize the Employer to collect, retain and process personal information necessary to conduct such checks and verifications and to maintain personnel records in accordance with applicable law.

Acknowledgment of Company Policies

Employee acknowledges receipt of Employer policies regarding acceptable use, data protection, confidentiality, and physical security. Employee agrees to review and comply with such policies and understands that violations may result in disciplinary action, up to and including termination.

Employee further acknowledges that this Agreement supplements but does not replace any other employment agreement or policy, and does not alter the at-will nature of employment unless otherwise expressly stated in a written agreement signed by an authorized representative of the Employer.

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