Employee Visa Annexure

EMPLOYEE VISA ANNEXURE

This Employee Visa Annexure is entered into between: Employer Name: and Employee Name: . This Annexure supplements the terms of employment and sets forth the obligations of the parties in relation to visa application, sponsorship, reimbursement and related immigration compliance.

Personal Information

Position Information

Employment History

Employer 1 — Current/Most Recent

Employer 2 — Prior

Education

References (Professional)

Visa Particulars

Supporting Documents Provided

Passport copy
Passport-size photographs
Educational certificates and transcripts
Previous employment letters / reference letters
Police clearance certificate
Medical examination report
Marriage certificate (if applicable)

Fees, Costs and Reimbursement

The parties agree as follows with respect to fees, disbursements and other costs associated with the visa process:

Employer will pay all visa application fees, legal fees and related costs
Employee will pay all visa application fees and related costs
Costs to be shared (see details below)

Authorisations, Consents and Checks

The Employee expressly authorizes the Employer, its agents and legal representatives to:

1. Prepare, submit and receive communications in connection with visa and immigration applications; and
2. Collect, store and process personal data, immigration and criminal records for the purposes of the visa application and ongoing compliance; and
3. Contact previous employers, educational institutions, referees and relevant authorities to verify information submitted.

Consent to background checks: I authorize background, criminal and education verification checks as required.

Legal Terms Specific to Visa Sponsorship

Immigration compliance: The Employee shall at all times comply with the immigration laws and regulations of the host country and shall provide accurate information and original documents as requested. Any false, misleading or withheld information may result in withdrawal of sponsorship and termination of employment for cause.

Termination on visa refusal or withdrawal: If the relevant immigration authority refuses the visa application, or if the Employee withdraws from the application process, the Employer may terminate the employment offer or employment in accordance with the main employment agreement. The Employer's obligation to employ is expressly conditional on successful grant of the required visa or work authorization.

Reimbursement and set-off: If the Employer has paid visa-related fees that the parties agree the Employee must reimburse, the Employee agrees that such amounts may be recovered by deduction from salary or other payments due to the Employee, or by separate repayment arrangements as set out in the repayment schedule above, provided such recovery complies with applicable law.

Change in circumstances: The Employee must promptly notify the Employer of any change in circumstance that may affect visa eligibility, including changes in marital status, criminal charges, or health status that are material to immigration clearance.

Indemnity: The Employee will indemnify and hold the Employer harmless from any liability, fines or penalties arising from the Employee's failure to disclose material information, provide required documentation, or comply with immigration requirements.

Applicant Certification and Declarations

I certify that all information provided in this Annexure and in any supporting documents is true, complete and correct to the best of my knowledge. I understand that any misrepresentation or omission may result in denial of a visa, withdrawal of sponsorship or termination of employment.

I authorize the Employer and its designated agents to act on my behalf in relation to visa applications, to receive correspondence, to sign any forms necessary to progress my application, and to exchange information with immigration authorities and third-party service providers to the extent reasonably necessary to obtain and maintain legal work authorization.

By signing below, the Employee acknowledges and accepts the terms of this Annexure and confirms that the Employer's obligations are limited to those expressly set out herein and in the main employment agreement.

Acknowledgement of At-Will and Equal Opportunity

Employment remains subject to the terms of the primary employment agreement. Unless otherwise specified in a signed contract, employment is at-will and may be terminated by either party in accordance with applicable law. The Employer is an equal opportunity employer and makes sponsorship decisions consistent with applicable nondiscrimination obligations.

Miscellaneous

Governing law: This Annexure will be governed by and construed in accordance with the law identified in the main employment agreement. Any disputes arising out of this Annexure shall be subject to the dispute resolution provisions of the main employment agreement.

Applicant Certifications & Authorizations

I certify under penalty of law that the information provided in this Annexure is true and correct. I understand that this Annexure forms part of my employment records and may be relied upon by the Employer for immigration compliance and reporting obligations.

Authorization to contact previous employers and educational institutions: I authorize the Employer to contact my previous employers, educational institutions and references for verification purposes.

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