Employee Work Schedule Policy

EMPLOYEE WORK SCHEDULE POLICY

Personal Information

Position Information

Employment History (Most Recent Two Employers)

Education

References

Policy Purpose and Scope

Purpose: To define employer and employee responsibilities regarding scheduling, standard hours, shift assignments, notice of schedule changes, overtime, flexible work arrangements, and recordkeeping. Scope: This policy applies to all employees unless superseded by a collective-bargaining agreement or written individual employment contract.

Standard Work Hours and Regular Schedule

Regularly scheduled workweek: Employees in this classification are scheduled to work hours per week. Standard business hours are from to , Monday through Friday, unless otherwise scheduled.

Posted schedules: Supervisors will post the work schedule at least days in advance. Where operational needs require shorter notice, supervisors will provide as much notice as practicable.

Schedule Types and Employee Classification

Applicable schedule type(s): Full-time Part-time Exempt Non-exempt Remote / Hybrid On-call

Shift Assignment, Changes, and Shift Swaps

Assignment: Supervisors assign shifts consistent with business needs. Employees will be notified of permanent schedule changes in writing when feasible and of temporary changes as soon as practicable.

Shift swaps: Employees may request to swap shifts with another qualified employee subject to supervisor approval. Requests must be submitted at least days prior, and both employees must obtain written supervisor approval before executing the swap.

Overtime, Premium Pay and Breaks

Overtime: Non-exempt employees must obtain prior written approval from their supervisor before working overtime. Overtime will be compensated in accordance with applicable wage-and-hour law and company policy.

Meal and rest periods: Employees are entitled to breaks consistent with applicable law. Typically, employees working more than hours receive an unpaid meal break of minutes and paid rest breaks as required by law.

Timekeeping and Attendance

Timekeeping: Employees must accurately record start and stop times and meal periods using the employer-designated timekeeping method. Falsifying time records is a serious violation subject to disciplinary action up to and including termination.

Attendance: Excessive unexcused absences or tardiness may result in corrective action. Employees must notify their supervisor as soon as practicable when unable to report for a scheduled shift.

Flexible Work Arrangements and Accommodations

Flexible arrangements: Flexible schedules, compressed workweeks, telework, and part-time arrangements may be available subject to operational needs and managerial approval. Approval is not guaranteed and will be documented in writing.

Exceptions, Discipline, and Exceptions Process

Exceptions: Requests for exceptions to this policy must be submitted in writing to the supervisor and HR. Approval is discretionary and will be documented. Discipline: Violations of this policy may result in progressive discipline up to termination.

Confidentiality, Records, and Compliance

Recordkeeping: Supervisors and HR will maintain schedule and timekeeping records in accordance with applicable law. The employer reserves the right to modify schedules for legitimate business reasons consistent with applicable law.

Compliance: This policy will be administered in compliance with all applicable federal, state, and local employment laws. Nothing in this policy amends the at-will employment relationship.

Legal Disclosures

At-Will Employment: Employment is at-will unless a written agreement signed by an authorized representative states otherwise. Either the employee or the employer may terminate the employment relationship at any time, with or without cause or notice.

Equal Opportunity: The employer is an equal opportunity employer. Employment decisions are made on the basis of business needs, job requirements, and individual qualifications without regard to protected characteristics.

Applicant / Employee Certification and Authorization

I certify that all information provided in this document and in the attachments is true and complete to the best of my knowledge. I understand that false statements may result in corrective action, up to and including termination.

Authorization: I authorize the employer to verify information related to my employment history and to conduct background and reference checks where permitted by law. I authorize my prior employers and listed references to provide information regarding my employment and qualifications.

I consent to background and reference checks I do not consent to background and reference checks (acknowledging this may affect eligibility)

Manager Responsibilities

Managers must ensure schedules meet operational needs, approve overtime when required, post schedules in a timely manner, document exceptions and accommodations, and enforce this policy consistently.

Acknowledgment

By signing below, I acknowledge that I have received, read, and understand the Employee Work Schedule Policy and that I agree to comply with its provisions. I understand that the employer may amend this policy at any time.

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