Workdays
Specify regular days of work (e.g., Monday–Friday) and any recurring exceptions such as alternate Fridays or rotational weekends.
A clear Employee Workdays Agreement reduces ambiguity about schedules, supports consistent payroll calculation, and documents mutual consent. Electronic execution is generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws; check state-specific exceptions such as notarization or witness requirements.
Human resources or hiring managers usually prepare the agreement and present it to the employee for review and signature.
Supervisors and HR retain signed copies for personnel files and for reference in attendance or wage disputes.
Specify regular days of work (e.g., Monday–Friday) and any recurring exceptions such as alternate Fridays or rotational weekends.
List standard daily hours and start/stop times, including scheduled unpaid breaks and whether hours are flexible within defined windows.
State overtime eligibility and calculation method consistent with the Fair Labor Standards Act and applicable state law.
Record whether workdays are on-site, remote, or hybrid, and detail expectations for availability, equipment, and location-specific rules.
Define required notice for schedule changes, shift swaps, or employer-initiated modifications and whether written consent is required.
Include dated signature blocks for employee and authorized employer representative; note whether electronic signatures are accepted.
| Field validation rules | Require MM/DD/YYYY and time formats to prevent entry errors. |
|---|---|
| Conditional fields | Show overtime terms only for nonexempt employees. |
| Signer authentication | Use email plus optional SMS or SSO for stronger identity assurance. |
| Automated notifications | Send reminders to unsigned parties and HR when due. |
| Archive location | Save signed PDFs to secured HR document store. |
Choose a platform that supports PDF and DOCX, integrates with HRIS/Payroll, and meets your security requirements.
Verify the vendor supports audit trails, role-based access, and any required certifications; confirm export options for long-term storage and legal admissibility.
Agreement takes effect on the stated MM/DD/YYYY date.
Follow the notice period specified in the agreement for changes.
Submit finalized schedules before payroll cutoff to ensure correct pay.
Review agreements yearly or when job duties change.
Retention periods begin on the effective date or termination date.
HR drafts terms and flags any exemptions or special schedule needs.
Supervisor reviews and confirms operational feasibility.
Employee reviews, negotiates, and signs the agreement.
Store signed copy in personnel file and apply schedule in timekeeping.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Plan | 7-day trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |