Job Duties
Define the host or hostess role clearly, list core tasks (greeting, seating, reservation handling), and note any additional responsibilities such as ushering or coat check.
A written employment agreement reduces ambiguity about job duties, pay, scheduling, and workplace rules, helping prevent wage claims, misclassification, and onboarding delays.
The Employment Agreement for Host or Hostess is used by employers who need consistent front-of-house staffing terms and a documented employment relationship.
Use the template to standardize onboarding across locations, support payroll audits, and ensure new hires receive required disclosures.
Define the host or hostess role clearly, list core tasks (greeting, seating, reservation handling), and note any additional responsibilities such as ushering or coat check.
Specify base hourly pay, pay period, overtime eligibility, tip pooling or distribution rules, and any commission or bonus structure and timing of payments.
State expected shift lengths, scheduling notice, on-call or split-shift rules, and procedure for shift swaps and time-off requests.
Describe any probationary period, grounds for immediate termination, notice requirements, and whether the employment is at-will under state law.
Include workplace conduct standards, uniform policy, customer interaction rules, and any site-specific safety or alcohol-service requirements.
Require completion of required trainings (e.g., alcohol server certification), authorization for background checks where needed, and compliance with employer policies.
| Field | Configuration |
|---|---|
| Authentication Method | Email link or SMS code for signer verification |
| Signature Order | Employer signs after employee, or simultaneous signing |
| Conditional Fields | Show tip-policy fields only for tipped roles |
| Template Save | Save as reusable template for future hires |
Choose delivery and storage options that match your HR and payroll systems to avoid duplication and missed records.
Agreement effective on the stated start date; document obligations begin then.
Complete Form I-9 within three business days of hire (8 CFR §274a.2).
Collect W-4 at hire to establish withholding before first payroll.
Establish employer timelines for collecting and reporting tip information.
Keep executed agreements per retention policy and applicable federal rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Save a flattened, signed PDF for long-term storage; include an audit trail or certificate of completion for evidentiary support.
Keep an editable DOCX master template separate from executed PDFs to maintain a clean source for future hires.
Archive executed agreements in a secure cloud folder with role-based access and retention policies applied.
Maintain an encrypted internal backup for HR records to meet internal policy and audit needs.