Certification Header
Clear title, form version or control number, and the name of the employer or screening party to ensure traceability and version control.
A written certification creates an auditable record that consent, disclosures, and decisions complied with FCRA and state law, reducing litigation and administrative risk while preserving a clear audit trail.
Employers, HR teams, and third-party screening vendors commonly complete the certification to document consent and results before final hiring decisions.
The certification can also be retained for compliance audits and later personnel record reviews; retention rules vary by regulator and document type.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link plus optional SMS code |
| Signature Type | ESIGN-compliant electronic signature |
| Audit Trail | Enable IP, timestamp, and action log |
| Retention Policy | Archive signed certificate for defined period |
Choose a platform that supports secure e-signatures, audit trails, and the authentication level your compliance program requires.
Clear title, form version or control number, and the name of the employer or screening party to ensure traceability and version control.
Full legal name, DOB, and identifier fields (SSN or partial SSN when permitted) to allow accurate record matching across databases.
Exact FCRA-compliant disclosure text, dated consent signature, and a note on how consent may be withdrawn.
Specific enumerated checks (e.g., county, state, federal criminal; education verification; professional license check) and date ranges searched.
Concise summary of results or attached vendor report identifier, including any record discrepancies or items requiring further review.
Name, title, signature, and date for the certifying official plus a statement attesting that required adverse-action procedures were followed if applicable.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/month | $15/user/month | $14/user/month | $19/user/month | $15/user/month |
| Free Trial | 7-day free trial, no credit card | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies | Varies | Varies | Varies |
A mid‑sized property manager standardized screening and certification for new hires to reduce in-person paperwork.
A healthcare provider embedded certification into workflows where PHI is involved and used contractual BAAs for vendors.