Disclosure Language
Include a standalone disclosure stating an employer may obtain a consumer report; reference will be used for employment purposes and include any required FCRA summary of rights.
A concise, compliant release protects both parties by documenting informed consent, minimizing legal exposure, and setting expectations about what will be checked.
The form is used by organizations that run background checks as part of hiring or contractor onboarding.
Use this form to centralize consent, speed verification, and retain an auditable record of authorization.
Include a standalone disclosure stating an employer may obtain a consumer report; reference will be used for employment purposes and include any required FCRA summary of rights.
Identify what reports will be requested, the time window examined (for example seven years where applicable), and whether periodic or ongoing checks are permitted.
Inform applicants of rights such as obtaining a copy of the report and disputing inaccurate information, consistent with FCRA obligations and state law requirements.
Provide a clear signature area with printed name, date, and a statement of consent; for electronic signing capture intent, attribution, and timestamp per ESIGN/UETA.
Describe acceptable ID documents and whether the SSN or last four may be used for matching; note any identity-proofing steps for remote signers.
Explain how an applicant can revoke consent, and provide contact details for questions and for obtaining a free copy of any consumer report used in adverse action decisions.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS code with optional KBA |
| Form Fields | Require full name, DOB, SSN policy, and signature |
| Conditional Logic | Show additional fields based on role or jurisdiction |
| Retention Policy | Automatically archive signed copy per retention rules |
Ensure your chosen eSignature platform supports secure storage, audit trails, and the file formats you use.
Get signed authorization before ordering any consumer report
Provide copy of the report and disclosure before adverse action
Issue final adverse action notice after decision is made
Document consent for ongoing or periodic background checks
Keep the signed release for the applicable retention period
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Plan | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |