Employee identity
Full legal name, date of birth, employee ID, and contact details to match specimen labels and chain-of-custody forms.
A well-crafted Employment Drug Statement documents informed consent, reduces legal ambiguity, and supports consistent application of testing policies. It helps protect workplace safety, demonstrates compliance with applicable federal and state rules, and creates an auditable record of employee acknowledgement.
Employers and HR teams generally issue the Employment Drug Statement; employees or applicants must complete and sign it prior to testing.
Maintain signed statements as part of the employment record and follow applicable retention and privacy rules for medical or test-result data.
Full legal name, date of birth, employee ID, and contact details to match specimen labels and chain-of-custody forms.
Specify whether testing is pre-employment, random, reasonable suspicion, post-accident, return-to-duty, or follow-up testing.
List acceptable specimen types (urine, saliva, hair, breath) and any alternate collection methods or refusal definitions.
Clear language authorizing collection, analysis, release of results to designated parties, and waiver of liability where appropriate.
Describe who will receive results, how they are protected, and references to HIPAA or company privacy policies when applicable.
Outline disciplinary actions, testing program remedies, and appeal or retest processes for disputed results.
| Field | Configuration |
|---|---|
| Authentication Method | Email link with optional SMS code for stronger identity |
| Signature Type | Allow typed or drawn signatures; require checkbox consent for legal acknowledgement |
| Conditional Fields | Show follow-up fields only when a positive test or refusal is selected |
| Retention Policy | Automatically retain signed PDF and audit trail per retention rules |
Ensure the platform supports required security, recordkeeping, and integrations before routing the statement for signature.
Confirm the provider can supply auditable audit trails, encryption in transit and at rest, and a BAA if the employer is a HIPAA-covered entity.
Completed after conditional offer and before first day when policy requires
Conducted promptly; many employers require testing within 24–72 hours of incident
Administered per published pool schedule or DOT rules where applicable
Negative results typically reported within 24–48 hours; confirm lab SLA
Allow time for confirmatory testing and disciplinary review per company policy
A mid-size property management firm digitized onboarding forms to include drug statements and chain-of-custody records.
A healthcare organization standardized consent and testing authorizations across clinics to centralize records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |